Board of Directors meeting minutes- unapproved 3/25/15
Directors present: Kathy Skrei, Richard Hawkes Don Hicks, Bud Jenssen, Jerry Lofquist, Dick Norris and Nancy Pannebecker.
Also present: General Manager Steve Nolan.
Board President Kathy Skrei called the meeting to order at 3:00 p.m. It was stated the meeting is being recorded for accuracy of the minutes.
Bud Jenssen introduced and gave a short biography of our Board President Kathy Skrei. Ms. Skrei then led the Pledge of Allegiance. Kathy Skrei was thanked for her five years of service on the Board, on the SRP Legal Executive Committee and all of her other contributions to our community.
Dick Norris made a motion, seconded by Bud Jenssen, to approve the February 25 Board Meeting Minutes. The motion carried unanimously.
PRESIDENT’S MESSAGE:
Kathy Skrei thanked outgoing Board Director Don Hicks for his outstanding service on the Board as well as his leadership on the Administration Building Task Force and as Board Liaison to the Golf Committee. She thanked the Board for their confidence and for all of the accomplishments this Board has made. She thanked everyone including Steve Nolan, the HOA staff, Beth Becker and finally, her husband Bill, for his support during her service. She thanked all homeowners for allowing her to service the community.
She encouraged everyone to attend the annual Board Meeting which follows at 4:00 p.m.
TREASURER’S REPORT:
Nancy Pannebecker presented the February 28 Financial Summary. A detailed report will be available for viewing in Homeowner Services.
Don Hicks made a motion, seconded by Richard Hawkes, to approve the February 28 pre-audited financial report. The motion carried unanimously.
At this time, it was noted that the presentation from the Cottonwood Men’s Golf Association would take place later in the meeting.
COMMITTEE REPORTS:
Architectural Compliance Committee: The report was given of its meetings held March 5 and 19. They had 141 permit applications approved, none declined. Their next meeting is April 2 in the Phoenix Room.
The committee has one recommendation for the Board, to approve the appointment of Kathleen Voves to the ACC. The committee has no recommendations for management.
Audit and Finance Committee: The report was given of its meeting held March 11. The main topic was the coordination with the Election Committee members to plan for the auditing of the Board Election vote day. The next meeting is April 8 at 2:00 p.m. in the Saguaro Room.
The committee one recommendation for the Board, to approve the appointment of Rich Featherstone to the Audit and Finance Committee. The committee has no recommendations for management.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Communications Committee: The report was given of its meeting held March 2. The Ambassadors had nine tours and 17 year to date. Outgoing Ambassadors Frank and Maureen Garshak were thanked for their service. It was announced that this committee will be interviewing candidates to replace a former member at their next meeting. The next meeting is April 6 at 8:30 a.m. in the Ceramics Room. The committee has no recommendations for the Board or for management.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Election Committee: The report was given of its meeting held March 9. The main topics were the review of the vote counting procedures and documents; a trial run of vote counting at Palo Verde. The Election Committee, vote counting volunteers and Marshall Reichert was thanked for a successful vote counting day. The next meeting is April 1 at 1:30 p.m. in the Ceramics Room.
The committee has no recommendations for the Board or for management.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Facilities and Grounds Committee: The report was given of its meeting held March 9. Topics of discussion were Sisk Park standing water; PV short game practice area and any removal or addition of trees will be given full consideration by Bill Todd and Mike Gogel; lighting on the cart path bridge in PV; leveling of the tee area at CW driving range; the sound system is being delayed due to a supplier problem; CW sand bunker is complete; a binder with community projects is available for viewing at Homeowner Services, but must not be removed from the premises. The Board was thanked for allowing homeowner comments to be placed at the beginning of the committee agenda. Mike Reinhart was thanked for trees planted in the parking lot where the old Administration Building used to be. The next meeting will be April 6 at 9:30 a.m. in the Paint Room.
The committee has no recommendations for the Board or management.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
At this time Dick Norris reported that the sound system project is back on track with three bidders and possibly a fourth. It is hoped that the bids will be presented for approval at the April Board meeting.
Food and Beverage Committee: The report was given of its meeting held March 5. Topics discussed were positive results of the alternating CW/PV trivia; staff training initiatives underway at PV; the discussion of an NFL package; PV/CW Food and Beverage upcoming events; catering expo at PV. Marshall Reichert was thanked for having the expo. Linda Caton was thanked for her recent entertainment quality. This committee plans not to meet in June, July or August. The next meeting is April 2 at 9:00 a.m. in the Saguaro Room.
The committee has no recommendations for the Board. The committee has one recommendation for management, to consider an additional TV for the popcorn area at CW.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
At this time there was a question from the Board regarding the results of the Family Fun Day.
Golf Committee: The report was given of its meeting held March 5. The committee discussed the opening of the new sand bunker now open at CW; two projects the committee will submit to the Facilities and Grounds Committee. The next meeting is April 2 at 2:00 p.m. in the Ceramics Room. The committee has no recommendations for the Board or for management.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Recreation Committee: The report was given of its meeting held March 2. The next meeting is April 6 at 1:30 p.m. in the Phoenix Room.
This committee has no recommendations for the Board. They have one recommendation for management to change the use of the Phoenix Room Monday-Friday until 9:30 a.m. in favor of the women’s workout area.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Safety, Security and Access Committee: The report was given of its meeting held March 4. Topics discussed were concern over taking a golf cart to the college across Riggs; the recent Safety Forum with a special thank you to Phil Montgomery; adding safety information to the information given to new homeowners information packets; safety of people who walk in the community. The next meeting is April 1 at 10:00 a.m. in the Saguaro Room.
The committee has one recommendation for the Board, to approve the option No. 2 from MDOT which is on today’s agenda. The committee has no recommendations for management. Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Health and Wellness Center Task Force: The HWTF met for two meetings. The task force narrowed down to two locations for a Health and Wellness Center: the west side of the CW Pro Shop between that and the pool and the existing area of the fitness center. A subcommittee of the task force had one meeting and is researching equipment; the finance subcommittee will meet after receiving the results of the survey; 1,579 surveys were received which were then sent to the survey company for analysis and results will be sent to us by April 20. Another trip to view facilities in Sun City and Oro Valley will be March 31. The next meeting is April 10 at 9:00 a.m. in the Phoenix Room.
At this time, there was a question from the audience regarding the location discussed between the Pro Shop and the pool. There was clarification that this structure would be a two story with parking underneath.
At this time, Kathy Skrei introduced Dean Hermanson, Vice President of the Cottonwood Men’s Golf Association. The CWMGA has made a donation to CWPV for $500 in memory of their members who passed away in 2014. The Cottonwood Men’s Golf Association was thanked for their very generous donation. Kathy Skrei thank the CWMGA for their generous donation.
PROJECT REPORTS:
Steve Nolan Reported on the following project(s): PV chipping and practice area contract has been reviewed by legal and signed. Construction is planned for this summer.
MANAGEMENT REPORT: Will be presented at the annual Meeting to follow.
DIRECTORS COMMENTS: Will be presented at the annual Meeting to follow.
CAPITAL RESERVE REPLACEMENT FUND REQUESTS:
Bud Jenssen made a motion, seconded by Dick Norris, to approve replacement of the Cottonwood mixer, for the bid of $ 8,984.32 from Food Service Warehouse. The motion carried unanimously.
Dick Norris made a motion, seconded by Bud Jenssen, to approve replacement of the Cottonwood steamer, for the low bid of $9,486.99 from Food Service Warehouse. The motion carried unanimously.
Dick Norris made a motion, seconded by Richard Hawkes, to approve replacement of CW Nos. 16-17 lake fountain, for the sole source bid from Advanced Pump for $9,647.86, plus a 10 percent contingency, for a total cost of $10,612.65. The motion carried unanimously.
Bud Jenssen made a motion, seconded by Dick Norris, to approve replacement of the main underground 6 inch irrigation line behind Cottonwood No. 7 green for the sole source bid (due to bid minimum under $5,000) from Gold Canyon Pipeline for $2,995. The motion carried unanimously.
PV GATE RESERVE FUND: None
CAPITAL IMPROVEMENT FUND REQUESTS: None
VOLUNTARY CONTRIBUTION FUND: None
OLD BUSINESS: None
NEW BUSINESS: Dick Norris made a motion, seconded by Richard Hawkes, to approve the appointments of Rich Featherstone to the Audit and Finance Committee and Kathleen Voves to the Architectural Compliance Committee. The motion carried unanimously.
Bud Jenssen made a motion, seconded by Dick Norris, to approve the Healing Waters group (consisting of Sun Lakes homeowners and local disabled veterans) permission to utilize our five lakes area for fly fishing practice four-six times per year. The motion carried unanimously.
Dick Norris made a motion, seconded by Richard Hawkes, to approve the recommendation from the Safety, Security and Access Committee for the Board to support MCDOT’S Option No. 2, to extend the Alma School golf cart path south from Halley Dr. to Riggs Rd. It is also recommending that a letter from the Board be sent to Dist. 1 Maricopa County Board Supervisor, Denny Barney, expressing support for MCDOT’S option No. 2. The motion carried unanimously.
FIRST READINGS: None
HOMEOWNER COMMENTS: Comments and question from the former Recreation Committee Chair regarding her removal from that committee. There was considerable discussion and it was suggested that if clarification was needed it should be referred to the Board at another time after the meeting.
Question regarding whether the racquet fees were the catalyst in the removal of the Recreation Committee Chair. It was stated that it was not.
Question regarding today’s recommendation from the Safety, Security and Access Committee asking the Board to approve MCDOT’s Option No. 2.
Comments regarding golf path usage.
An audience member expressed thanks to Ms. Welker.
Question regarding tax on two of the bids on today’s agenda.
The meeting adjourned at 3:50 PM.
Annual meeting of the members minutes (unapproved) 3/25/15
Directors present: Kathy Skrei, Richard Hawkes, Don Hicks, Bud Jenssen, Jerry Lofquist, Dick Norris and Nancy Pannebecker
Director absent: None
Also present: General Manager Steve Nolan
The meeting was called to order at 4:00 p.m. by Board President Kathy Skrei. She announced the meeting is being recorded for accuracy of the minutes. She then introduced General Manager Steve Nolan.
General Manager’s Report on the Association
He reviewed the Association’s Mission Statement and Organizational Chart. He thanked the Board for the restructuring of the Organizational Chart. He reported that at the present time we have 185 employees. He presented the 2014 major accomplishments and acknowledged our 2014 the Employees of the Year, Chris Clinton and Jaime Chavez-Bazan. He thanked Jim Miller and Mike Reinhart for the demolition of the administration trailer. He thanked the Board of Directors with a special thank you to Board Director Don Hicks and thanked the homeowners. He then introduced Board President Kathy Skrei.
Kathy Skrei thanked Steve for his leadership.
At this time, Kathy Skrei introduced Board Treasurer Nancy Pannebecker who gave the 2014 Financial Report.
2014 Audited Financials and Financial Results
Nancy Pannebecker presented a breakdown by department, the overall operations results, Palo Verde Gate and Special Funds.
It was reported that 270 CWPV homes sold in 2014, resulting in $331,842 in revenue for the Capital Improvement Fund.
It was reported that the HOA had a very successful audit and there were no adjustments. She congratulated Brian Shaw and his staff for his success with no changes made by the auditors for the third year in a row. The Operations surplus of $14,443 will be recommended to be allocated to the HOA Operations Account.
At this time, there were several questions from the audience regarding the following: 1) regarding the Palo Verde Gate Fund; 2) regarding motion No. 2 on today’s agenda; and 3) regarding Food and Beverage subsidized by the homeowners.
She then turned the meeting over to Kathy Skrei who led the motions.
Board Motions
Bud Jenssen made a motion, seconded by Richard Hawkes, to accept the independent audit performed by Ginsburg & Dwaileebe of the Association’s 2014 financial records as per the official audit report, and reflecting no needed adjustments to the Association December 31, 2014 financial report. The motion carried unanimously.
Don Hicks made a motion, seconded by Dick Norris, to approve disposition of the 2014 budget surplus of $14,443 as determined by the final audit report, to the HOA Operations Account. The motion carried unanimously.
Jerry Lofquist made a motion, seconded by Bud Jenssen, to approve the dissolution of the Special Assessment Fund and the transfer of the $15,020 balance and any future Special Assessment proceeds into the Operations Account. The motion carried unanimously.
President’s Message
Kathy Skrei thanked Brian Mastin for putting together the PowerPoint presentation. She thanked Steve Nolan and the entire HOA staff for their support during her years on the Board. She expressed that we have a very financially sound HOA. She gave a list of major accomplishments from this past year. She emphasized the importance of community and neighbors and encouraged the supporting of the Board and one another. She thanked her fellow Board members, the homeowners and finally her husband, Bill Skrei for his support.
Kathy Skrei then reviewed the donations given during 2014: Sun Lakes Women’s Association – $500 for Food and Beverage furniture reupholstering; $3,000 for three New TVs at the new Administration Building; various other homeowners – $4,000 for lighting of neighborhood fountain on Lake 13 at the San Tan Gate; Cottonwood Men’s Golf Association – $500 on behalf of their members who passed away in 2014 for whatever is needed; John Dobson – $107,000; $100,000 for enhancements to the new Administration Building and $7,000 for the Cottonwood Sports Bar.
Kathy Skrei then reviewed plans for 2015: PV short game practice facility; PV maintenance office addition and break room; PV patio cover; sound systems at PV and CW; PV green belt drainage; Saguaro storage room at CW; water/drainage on CW tennis court No. 1; continued work by the Health and Wellness Center Task Force.
2014 Director’s Comments
Don Hicks thanked Kathy Skrei for her service to the community and thanked her husband, Bill, for his support; thanked the homeowners for allowing him to serve on the Board for the past three years. He stated that major improvements were accomplished and he was proud to be part of it. He gave his best wishes to the new BOD and management team. He gave special thanks to his wife, Joanne, for her patience and support. Finally, he thanked everyone for allowing him to serve.
Jerry Lofquist thanked Kathy Skrei for her service and wished her luck in her future.
Nancy Pannebecker thanked Brian Shaw and his staff for a successful audit for the third consecutive year. She thanked Kathy Skrei for her strong and decisive leadership as Board President, her accomplishments including her role in the many upgrades to beautify the community. She thanked Don Hicks for his honest, dedicated and hard working expertise on the Board, especially in his leadership role with the Administration Building project.
Richard Hawkes thanked Kathy Skrei and Don Hicks for their accomplishments. He expressed his respect for their integrity and for their service to the BOD and to the community and wished them the best.
Dick Norris thanked the Architectural Compliance Committee and especially Admin. Assistant for ACC, Joanne Barnes. He reminded everyone of the necessity of homeowners to check in with ACC if they have projects. He thanked Marsha Zandbergen of The Safety, Security and Access Committee and Phil Montgomery for a successful Safety Forum. He thanked Board members, especially Kathy Skrei and Don Hicks. He thanked Steve Nolan and HOA management and staff.
Bud Jenssen thanked Kathy Skrei for her work on the Board and for her continued work on the SRP project. He expressed his thanks to Don Hicks for his work on the Board. He thanked management and staff, special thanks to Beth Becker, Leigh Torres and Marshall Reichert, the committees and Linda Caton. He suggested that everyone check out the new benches on the lakes.
Presentation to Outgoing Board Members
Kathy Skrei and Steve Nolan thanked and presented Don Hicks with an engraved clock and globe to commemorate his service on the Board. They then spoke about Don and his accomplishments while on the BOD and wish him the best in the future.
Steve Nolan thanked and presented Kathy Skrei with a globe and clock to commemorate her five years of service on the Board. He then spoke about Kathy and her accomplishments while on the BOD and wished her the best in the future. Kathy then expressed her thanks to the Board, management and staff.
Introduction of New Board Members
Steve Nolan introduced and welcomed new members Woody Neiman and Mel Rasmussen.
Introduction of Board Officers
At this time, the new Board positions were announced: President Richard Hawkes; Vice President Dick Norris; Treasurer Woody Neiman; Secretary Mel Rasmussen; Director Bud Jenssen; Director Jerry Lofquist and Director Nancy Pannebecker.
Homeowner Comments: None
The meeting adjourned at 4:50 p.m.
Message from the President
Richard Hawkes
March 25, 2015 Monthly Board Meeting
The business of the Cottonwood Palo Verde Board of Directors was conducted as outlined in this issue of the Sun Lakes Splash. All comments by management and the Board of Directors were deferred to the annual Board Meeting which immediately followed the March monthly Board meeting.
2015 Cottonwood Palo Verde at Sun Lakes annual meeting of the members:
The Association’s annual Meeting was held on March 25 at 4:00 p.m. in the San Tan Ballroom. A presentation was made by the Association’s General Manager, Steve Nolan. Mr. Nolan reviewed the many projects completed for the Association during 2014. He highlighted the completion of the new John Dobson Administration Center as a centerpiece of the year’s accomplishments. He then gave a detailed report of the many facilities and grounds improvements during the last year and thanked the entire staff for all their hard work. Board Treasurer Nancy Pannebecker reviewed the financial status of the HOA. She gave a comprehensive report showing the careful planning that went into the budget for 2014. She shared that the HOA remains very financially stable and reviewed the details of each department. Mrs. Pannebecker congratulated the managers for their outstanding work in bringing their individual budgets in as projected. The Directors said their goodbyes to outgoing Board members. They thanked outgoing Board President Kathy Skrei for her hard work and leadership that lead to the Association’s many improvements the past two years. The Board also thanked outgoing Board Director Don Hicks for his outstanding work as the Chairman of the Task Force responsible for the completion of the new John R. Dobson Administration Center. Don was praised for his efforts to communicate with the community concerning the progress of the new facility and for working diligently to bring the building in at budget and according to the established timeline. Newly-elected Board members Woody Neiman and Mel Rasmussen were introduced and took seats at the Board meeting. The Board Officers for 2015 were announced:
President Richard Hawkes
Vice-President Dick Norris
Treasurer Woody Neiman
Secretary Mel Rasmussen
The meeting adjourned at 4:50 p.m.
Upcoming activities
All tickets for Cottonwood Palo Verde shows and events can be purchased at our Homeowner Services location.
DJ JAMAL – SATURDAY NIGHT DANCES
Our summer DJ Dances are going to start up again in May. Tickets are only $5. You can come early (5:00 p.m.) and have your dinner served to you in the San Tan Ballroom with a no-host bar. Dancing will be from 6:30–9:30 p.m.
The dates are May 20, June 6, July 11, August 1 and September 12.
IMPERSONATORS 2016 SHOW – OH CANADA
On Tuesday, March 15, 2016 the Impersonators will take the stage in the San Tan Ballroom. The performers will be doing a tribute to Celine Dion, Michael Bublé, Shania Twain and Paul Anka called Oh Canada. We have sold out the 7:00 p.m. show. Sales are open for the 3:00 p.m. show. Tickets are still only $20 and are going fast.
NASHVILLE GOLD
From the earliest days of what was referred to as “Hillbilly Music” through the Grand Ole Opry, Singing Cowboys, Western Swing, Honky Tonk, the Nashville Sound, Outlaw Country and Urban Cowboy, right up to today’s New Country, no era of good ol’ American music is left behind. The show date is Wednesday, May 20 in the San Tan Ballroom. Doors open at 6:00 p.m. for a 7:00 p.m. show. Tickets are $20.
THE MAGIC OF BARRY MANILOW & BETTE MIDLER
Barry is best known for his catalogue of hits that include Mandy, Ready to Take a Chance Again, Could it be Magic, Copacabana, I Write the Songs, Can’t Smile Without You and more. The show date is Tuesday, June 23 in the San Tan Ballroom. Doors open at 6:00 p.m. for a 7:00 p.m. show. Tickets are $20.
A TRIBUTE TO THE BEACH BOYS “CATCH A WAVE”
What more can we say – it’s the Beach Boys! So just sit back and listen to your favorite songs. The show date is Wednesday, July 29 in the San Tan Ballroom. Doors open at 6:00 p.m. for a 7:00 p.m. show. Tickets are $20.
TEEN IDOLS
There is nothing that can stir old memories like revisiting the music of your teen years. How about, Bobby Vee, Frankie Avalon, Paul Anka, Pat Boone, Ricky Nelson, Dion and Fabian? The show date is Wednesday, September 2 in the San Tan Ballroom. Doors open at 6:00 p.m. for a 7:00 p.m. show. Tickets are $20.
CORY McCLOSKEY’S LOVE BOAT VARIETY SHOW
Cory McCloskey, from FOX 10 News and TAD Management have teamed up to bring the ship to you! Cory presents an old school variety show featuring some of the best acts you can see on the best cruise ships in the world including a sensational, ship-styled live band. The show date is Wednesday, September 30 in the San Tan Ballroom. Doors opens at 6:00 p.m. for a 7:00 p.m. show. Tickets are $20.
SMARTPHONE 101 CLASS
Starting May 4, instructor Robert Reed will be teaching a class on Smartphones in the A-9 Phoenix Room. Classes are from 8:00-9:00 a.m. and will run all summer. The fee will be $25 per student. First Mondays: May 4, June 1, July 6, August 3 and September 7
FREE SKIN CANCER SCREENING
Dr. Joseph Allgeier of Radiant Complexions Dermatology Clinic will be conducting a Free Skin Cancer Screening in Cottonwood’s Phoenix Room (A-9) from 8:00 a.m.-noon. All Sun Lakers are invited. No appointment is needed; the doctor will see you on a first come basis.
Wednesday, May 6, 2015
FREE EXERCISE EQUIPMENT CLASSES
Personal trainer Deryk Garmanian and his assistant/homeowner, Brenda Waara, will be instructing, at no cost, a weight room and equipment orientation class in the Ladies Fitness Center for both men and women (at this time) on the following Wednesdays: May 20, June 17, July 15 and August 19. Please sign up at Homeowner Services. If there are less than three students, Deryk will cancel the class and contact those who have signed up.
HEALTHWAVES
As always, Healthwaves will be in Cottonwood’s A-7 (Painting Room) on Monday May 11 from 8:00 a.m.-noon for anyone needing blood tests.
UPCOMING DINNER DANCES
Saturday, July 4 – Independence Day
UPCOMING TRAVELING TOURS through Free Spirit
To book any of these trips, call Free Spirit Vacations at 480-926-5547. Please remind them that you are a Cottonwood Palo Verde homeowner.
May 16 Verde Canyon Railroad
6/14–6/18 Sierra Nevada Journey
7/2–7/6 San Francisco and Wine Country
7/14–7 17 Pageant of the Masters and Queen Mary