Message from the Board President
Mel Rasmussen
February is upon us! There are some noteworthy dates coming up. Candidate application forms became available on January 29, 2018, in Homeowner Services for homeowners interested in running for a Board of Directors position. Those applications must be returned to Homeowner Services by 4:00 p.m. on Monday, February 12, 2018. The forms that have been turned in by the deadline will be verified on February 13, 2018. Qualified candidates will be posted on February 14, 2018. The campaign period for candidates then begins.
This election will be unique, since there will be two votes: One for the Board of Directors election and one for approving the proposed plans for the Fitness Activity Center Project, which will have not-to-exceed numbers as well as floor plans and elevation plans. The voting documents will be at the printers by February 22, 2018, so the ballots can be mailed by Wednesday, February 28, 2018.
We will have two Fitness Activity Center information sessions on Monday, March 5, 2018. The first will be at 10:00 a.m. in the San Tan Ballroom, and the second will be at 6:00 p.m. in the Saguaro Room. There will be a Meet the Candidates night on Tuesday, March 6, in the San Tan Ballroom at 6:30 p.m. Ballots for the voting will be due by March 21, 2018, at 5:00 p.m. in Homeowner Services. The ballots will be counted on March 22, 2018.
I would like to introduce you to our Employee of the Month for December, Dominic Hernandez. Dominic has been with the Association approximately two years. During his tenure, he has excelled in the maintenance department, which he has flawlessly covered during the absence of the facility managers. He demonstrated his ability to handle complex situations, which are some of the attributes that contributed to his being selected as December’s Employee of the Month. Congratulations, Dominic, on a job well done!
I also wish to recognize our 2017 Employee of the Year, Andy Alvarez. Andy was our Employee of the Month in November. Andy has been with the Association since 1998. Andy is responsible for maintaining the driving range as well as the water coolers on both Cottonwood and Palo Verde golf courses. He is always very polite and courteous to our members and fellow employees, which is a reflection of his character and personality. Thank you, Andy, for your loyalty and dedication. Congratulations on this well-deserved award!
Until next month, keep warm and be safe out there.
CWPV meeting minutes
Roger Beagle, Secretary
Directors Present: Roger Beagle, Don Hicks, Anne Montgomery, Woody Neiman, Mel Rasmussen and Gay Zawatski
Directors Not Present: Bill Greer
Also Present: General Manager Steve Nolan
Call to Order: President Mel Rasmussen called the meeting to order at 3:00 p.m. in the Saguaro Room. He stated that the meeting was being recorded for the accuracy of the minutes.
Pledge of Allegiance: Secretary Roger Beagle gave a biography of the military and professional career of Veteran William Ryan. Mr. Ryan was thanked for his service and led the audience in the Pledge of Allegiance.
Approval of the November 29, 2017, Board Meeting Minutes: President Rasmussen called for the approval of the November 29, 2017, Board Meeting Minutes. Anne Montgomery made a motion, seconded by Bill Greer, to approve the November 29, 2017, Board Meeting Minutes. The floor was opened to Board and homeowner comments. There was no discussion. Motion carried unanimously.
President’s Message: President Rasmussen thanked Marshall Reichert and his staff for a great job on the Eat Drink & Be Merry Dinner benefiting the CWPV Foundation. He thanked Steve Nolan, all the Committee members and Board members for their hard work and dedication for the past year.
Employee of the Month: President Rasmussen announced that Dominic Hernandez from the Facilities Maintenance Department is our Employee of the Month for December. He stated that Dominic, during his two years, has excelled in the department, covering for his managers and handling complex situations with a great disposition.
Employee of the Year: President Rasmussen announced that Andy Alvarez from the Cottonwood Golf Maintenance Department, selected as our November Employee of the Month, has been named the 2017 Employee of the Year. Andy has been employed with the HOA since 1998.
Treasurer’s Report:
Treasurer Woody Neiman presented the November 30, 2017, Financial Summary. A detailed report will be available for viewing in Homeowner Services.
Roger Beagle made a motion, seconded by Anne Montgomery, to approve the November 30, 2017, pre-audited Financial Report.
The floor was opened to Board and homeowner comments. There was no discussion. Motion carried unanimously.
Committee and Task Force Reports:
Architectural Compliance Committee: The report was given of their meetings held on December 5 and 19. Among the subjects discussed at the meeting were 80 permits were approved and 0 denied, explained the roles of the compliance officer and patrol manager, additional changes to the ACC Guideline regarding swimming pools currently in First Readings, interviewed Louis Macca to fill the open position on ACC and changes to ACC Guidelines regarding Page 16, #19, Landscaping. Their next meetings are January 9, a change due to the New Year’s holiday, and 23, 8:30 a.m. in the A-7 Paint Room.
They have three (3) recommendations for Board: 1) Approve additional changes to ACC Guideline Page 19, Item 22 – Private Pools, Spas, and Pool Solar Heaters, 2) Approve the appointment of Louis Macca to the ACC and 3) Approve changes to ACC Guidelines Page 16, #19 Landscaping.
They have no recommendations for Management.
Audit & Finance Committee: The report was given of their meeting held on December 7. Among the subjects discussed at the meeting were the management and Board Liaison reports and the auditing firm conducted a presentation. Their next meeting is January 4, 3:00 p.m., in the Phoenix Room.
They have no recommendations for the Board or Management.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Communications Committee: The report was given of their meeting held on December 4. Among the subjects discussed at the meeting were various reports from the Board Liaison, Exc. Admin. Serv. Manager, Recreation Manager, New Friends Ambassadors, in addition to the reports of various Communication Committee tasks. Their next meeting is January 8, a change due to the New Year’s holiday, 8:30 a.m., in the A-8 Ceramics Room.
They have no recommendations for the Board or Management.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Election Committee: The report was given of their meeting held on December 6. Among the subjects discussed at the meeting were vote counting procedures and changes, there will be two information sessions for March vote; 1 for Candidates and 1 for the Fitness Center. Their next meeting is January 10, 3:00 p.m., in the A-8 Ceramics Room.
They have two (2) recommendations for the Board 1) Timing of events of the next election 2) 11-04 Board Candidate Application changes.
They have one (1) recommendation for Management: Get legal opinion to remove the Ballot envelope from the voting materials.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Facilities & Grounds Committee: The report was given of their meeting held on December 12. Among the subjects discussed at the meeting were the current projects, management reports and data collection on new projects with the Long-Range Planning Team; reviewed 2018 goals, relationships and responsibilities. Their next meeting is January 2, 10:00 a.m. in the Phoenix Room. Roger Beagle asked Mr. Hawkes to clarify the Chair being a non-voting member and how the Board will be notified of Long Range Plans.
They have no recommendations for the Board.
They have one recommendation for Management: 1) Check road intersection line of site obstructions.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Food & Beverage Committee: The report was given of their meeting held on December 7. Among the subjects discussed at the meeting were the Board Liaison Reports, management reports and comment cards. The audience members were reminded to look at The Flyer to keep informed of events during the holidays. Their next meeting is January 4, 9:00 a.m., in the Palo Verde Lounge, instead of the Saguaro Room.
They have no recommendations for the Board or Management.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Golf Committee: The report was given of their meeting held on December 6. Among the subjects discussed at the meeting were Committee officers were voted on. Their next meeting is January 3 at 2:00 p.m. in the Phoenix Room.
They have no recommendations for the Board or Management.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Recreation Committee: The report was given for their meeting held on December 4. Among the subjects discussed at the meeting: Pickleball regulations and hours of use were voted on. Their next meeting is January 2, 1:30 p.m., in the Phoenix Room.
They have no recommendations for the Board or Management.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Safety, Security and Access Committee: The report was given of their meeting held on December 6. Among the subjects discussed at the meeting: 2018 plan of activities, old business and liaison of SS&A to other committees. Bob Newer asked about an update on stolen pickup trucks. He was advised to contact the Sherriff’s office. Question regarding if SS&A should be the committee responsible for intersection site lines vs. Facilities & Grounds. Their next meeting is January 3, 10:00 a.m. in the Saguaro Room.
They have no recommendations for the Board or Management.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Project Reports:
Fitness Activity Center Project: Board Vice-President Anne Montgomery reported that the Architect is progressing on the detailed design and construction plans and will be finished by late January. There will be a pre-application meeting with Maricopa County Planning & Development Department.
PV Maintenance Yard Mezzanine Storage Area: GM Steve Nolan reported that the project is completed and this is his final report. The Contractor’s final check was mailed.
Management Report: Steve Nolan gave the management report. Facilities & Maintenance built and installed a handrail for the CW tennis courts #3 and #4, painting of the PV golf course drainage areas are continuing, winterized all mister systems, finished putting up all the Christmas lights, repaired the backflow preventer at CW, assisted with the gasline repair at the Children’s pool (which is completed), replaced all the filters on the A/C units at CW and PV buildings, set up the stage at the golf cart parade. Steve thanked Jim for all his work.
There was discussion on the following topics: Open house for the maintenance area.
Directors Comments:
Gay Zawatski: Look forward to continuing to support the community in 2018, congratulated Mandy Ketner on her promotion
Roger Beagle: Thanked Bill Ryan for his military service, thanked the homeowners for attending, thanked management. Happy and safe New Year
Anne Montgomery: Happy New Year
Woody Neiman: Thanked Bill Ryan for his military service, congratulated Dominic and Andy for their awards. Happy New Year
Don Hicks: Thanked Bill for his military service, thanked Management and the Board for their service. Would like to see more homeowners attend the meetings. Happy New Year
Capital Reserve Replacement Fund Requests:
President Rasmussen introduced Capital Reserve Replacement request #11, Item A.
Woody Neiman made a motion, seconded by Roger Beagle, to approve Facilities Maintenance Cushman Hauler 800 X Gas Cart (replacement for EZ Go maintenance cart), for the low bid of $8,228.68 from A-1 Golf Carts.
The floor was opened to Board and homeowner discussion. There was discussion. Motion carried unanimously.
PV Gate Reserve Fund: None
Capital Improvement Fund Requests: None
Voluntary Contribution Fund: None
Old Business: None
New Business:
President Rasmussen introduced New Business Request #16, Item A.
Don Hicks made a motion, seconded by Anne Montgomery, to approve the acceptance of the 2018 Annual Board Election and Fitness Activity Center Vote Timing of Events.
The floor was opened to Board and homeowner discussion. There was no discussion. Motion carried unanimously.
President Rasmussen introduced New Business Request #16, Item B.
Anne Montgomery made a motion, seconded by Gay Zawatski, to approve the acceptance of BP 11-04 Candidates Application be changed to eliminate “Question 10” on page 2.
The floor was opened to Board and homeowner discussion. There was discussion. Motion carried unanimously.
President Rasmussen introduced New Business Request #16, Item C.
Anne Montgomery made a motion, seconded by Woody Neiman, to approve the appointment of Louis Macca to the Architectural Compliance Committee.
The floor was opened to Board and homeowner discussion. There was discussion. Motion carried unanimously.
First Readings:
President Rasmussen introduced First Reading Request #17, Item A.
The Board unanimously approved to place into First Readings, ACC Guideline Page 19, Item 22. – Private Pools, Spas and Pool Solar Heaters, as recommended by the Architectural Compliance Committee.
President Rasmussen introduced First Reading Request #17, Item B.
The Board unanimously approved to place into First Readings, changes to Board Policy, 7-60 Pickleball Court Regulations, as recommended by the Recreation Committee.
President Rasmussen introduced First Reading Request #17, Item C.
The Board unanimously approved to place into First Readings, ACC Guideline Page 16, Item 19. – Landscaping, as recommended by the Architectural Compliance Committee.
Homeowner Comments:
– A question was brought up as to why above-ground pools are being discussed.
– Five Lake Fountains status – It is not dead, but delayed due to the upcoming elections.
– Were Fitness Center votes counted if submitted without preprinted envelope? They were counted if the envelope was signed.
The meeting adjourned at 4:16 p.m.
Upcoming events
All tickets for Cottonwood Palo Verde shows and events can be purchased at our Homeowner Services location.
Upcoming “TAD” Concerts:
“Reba” – Tuesday, February 13 – SOLD OUT
“The Orbison Years” – Tuesday, February 20
“Rhinestone Country” – Tuesday, February 27
“The Ultimate Huey Lewis Experience” – Wednesday, March 14
“The Dream Gig” (Elvis and Lennon) – Tuesday, March 20
“The 3 International Tenors” – Tuesday, April 10
“ABBAFAB” – Tuesday, May 1
Future “TAD” Shows April-December:
Tickets go on sale Tuesday, February 13, for:
Not Fade Away (Buddy Holly, Ritchie Valens and The Big Bopper) – Tuesday, June 12
December ’63 (Frankie Valli and The Four Seasons Tribute) – Tuesday, July 24
Tickets go on sale Tuesday, March 20, for:
Linda Ronstadt – Tuesday, August 14
The Glen Campbell Story – Tuesday, September 25
Easter Golf Cart Parade and Egg Hunt
On Saturday, March 31, Cottonwood Palo Verde will be hosting the Sun Lakes Annual Easter Golf Cart Parade and Egg Hunt. As always, there will be judging and prizes for the best decorated golf carts (two categories: Best Easter Theme and Best Decorated). Mr. & Mrs. Easter Bunny will be there to greet the children and take pictures with them. There will be a couple of balloon art makers, both at the egg hunt and in the ballroom after the parade. The Sun Lakes Community Theatre will present a children’s play on Brentwood Street directly after the Egg Hunt. The four different egg hunt categories will not all take place at the same time this year. We will be staggering the start times so grandparents with grandchildren in different age categories can be present at each. After the parade, we will still have games and free cookies, iced tea and lemonade in the San Tan Ballroom for homeowners and their guests. PLEASE remember to bring your homeowner’s card with you to enter the San Tan Ballroom.
Art at the Lakes
Last year’s Art at the Lakes was a huge success for our brave men and women of the Sun Lakes Fire Department. We certainly hope this year’s event on Saturday, March 3, 2018, will produce the same participation and enthusiasm, as all monies earned go to the Sun Lakes Emergency Relief Fund (SLERF). The event will be held at Cottonwood’s Five Lakes Greenbelt (across from the CW tennis courts) from 9:00 a.m. to 2:00 p.m. There will be approximately 80 artists of different mediums for everyone to enjoy. Our Sun Lakes firefighters and spouses will be there cooking up hotdogs and hamburgers to sell, along with cold drinks and chips, so be sure to come hungry. If you want to take a chance on some of our really great raffle items, we will be selling the tickets all around the lake, not only at the booth. Remember, every penny earned goes towards the SLERF. The wonderful Dry Heat Band will be there entertaining everyone. So, you can see that it’s going to be a fun-filled day that you won’t want to miss.
Ladies Coffee
Next coffee will be on Wednesday, February 3, 2018, in the San Tan Ballroom, starting at 10:30 a.m. This will be our annual Fashion Show by “What Women Want” and the men of our Sun Lakes Fire Department, Sun Lakes Community Theatre with a snippet from their fall Mystery Dinner Theatre, Singers Maddy Paschal and John Amoto along with two, 84-years-young dancing couple and more. Ticket price is still only $3. We’ll be serving cookies, coffee, hot and iced tea. Lots of raffle items to give away.
ReVoiced Concert
ReVoiced will be appearing in the San Tan Ballroom on Friday, February 23, 2018, with the show starting at 7:00 p.m. with the doors opening at 6:00 p.m. Tickets are $20. Their show is nonstop, high-energy. ReVoiced performs 100% live with zero instruments. They embody the full sound of a band using only their five voices. They have crisp movements, tight harmonies, witty banter and powerful stage presence. Whether the moment calls for inspiration, emotion, excitement, motivation, side-splitting laughter or simply jaw-dropping entertainment, they will leave a lasting impression!
Annual Impersonators Show *3:00 p.m. show only
On Wednesday, March 7, 2018, the impersonators show will take the stage in our San Tan Ballroom. This year’s (2018) theme is called “New York, New York – What A Wonderful Town.” The impersonators will include Tony Bennett, Bobby Darin, Bette Midler and Barbra Streisand. What a great combination! As always, tickets will be $20. This show sells out pretty fast, so don’t wait too long.
Upcoming Food & Beverage Events:
Sunday, February 4 – Big Game Party
Cottonwood Bar & Grille – No Tickets – First Come, First Served
$12 (plus tax and gratuity) – Doors and Buffet open at 3:00 p.m.
4:30 p.m. Big Game starts – Bloody Mary Specials!
Wednesday, February 14 – Love Is in the Air
Cottonwood San Tan Ballroom – $35 Singles/$70 Couples (includes tax and gratuity)
Doors open 5:30 p.m.; Dinner 6:00 p.m.
Cheese plate offered on arrival
Entertainment by Outside the Line Band at 6:30 p.m.
Wednesday, February 14 – Palo Verde – Valentine’s Day
$37 (plus tax and gratuity) – Dinner served from 4:30-8:00 p.m.
Music by Soul Impressions from 6:00-9:00 p.m.
Saturday, February 24 – Palo Verde – Wine from Around the World
$23 (plus tax and gratuity) – Includes Wine and Food
Five Different Wine and Food Stations 5:00-7:30 p.m.
FREE Skin Cancer Screening – Starting again in October
Dr. Joseph Allgeier of Radiant Complexions Dermatology Clinic will be conducting a Free Skin Cancer Screening in Cottonwood’s Phoenix Room (A-9) from 8:00-11:00 a.m. on the second Wednesdays. All Sun Lakers are invited. No appointment needed. The doctor will see you on a first-come basis. Dates are February 14, March 14 and April 11, 2018.
FREE Exercise Equipment Classes
Personal Trainer Deryk Garmanian and his assistant/homeowner Brenda Waara will be instructing, at no cost, a Weight Room & Equipment Orientation Class at the Ladies Fitness Center from noon to 1:00 p.m., for both men and women (at this time) on the following third Wednesdays: February 21, March 21, April 18 and May 16, 2018. Please sign up at Homeowner Services. If there are less than four students, Deryk will cancel the class and contact those who have signed up.
Healthwaves Lab Screenings and Testing
Healthwaves will be available for testing in Cottonwood’s Paint Room (A-7) from 8:00 a.m. to noon on second Mondays. Dates are February 12, March 12, April 9 and May 14, 2018.
Rover’s Rest Stop
Mark your calendars and tell all your friends that Rover’s Rest Stop’s Meet & Greet Adoptions will be held on the second Saturday of each month (they will either be on the greenbelt in front of the Admin, Office, on the greenbelt across from the Cottonwood tennis courts or in Cottonwood’s A-6 Dance Room) per weather conditions, from 9:00 a.m. to noon. Here’s a great chance for you to bring home an adorable new family member. For more information, call 480-600-2828 and, remember, a little dog will be there waiting desperately for a place to call home. The next date is February 10.
Upcoming Traveling Tours through “Free Spirit”
To book any of these trips, call Free Spirit Vacation at 480-926-5547 or email [email protected]. Please remind them that you are a Cottonwood Palo Verde homeowner. Event information flyers can be found at Cottonwood’s Homeowner Services or CW Library.
2018
2/2 – Verde Canyon Railroad
2/9 – Glendale Chocolate Affair and Dinner
2/9 – Arizona Tri-Nation Celebration
2/9-2/10 – Bisbee Wine & Chocolate
2/10 – Parade del Sol
2/10 – Florence Home Tour
2/11 – Tubac Arts & Crafts Festival
2/16-2/18 – Lake Havasu Pyro Fireworks and Laughlin
2/25 – Baja by Bus
2/25-2/27 – Line Dance on the London Bridge/Laughlin