Cottonwood Palo Verde at Sun Lakes

Message from the Board President

Mel Rasmussen

February is upon us! There are some noteworthy dates coming up. Candidate application forms became available on January 29, 2018, in Homeowner Services for homeowners interested in running for a Board of Directors position. Those applications must be returned to Homeowner Services by 4:00 p.m. on Monday, February 12, 2018. The forms that have been turned in by the deadline will be verified on February 13, 2018. Qualified candidates will be posted on February 14, 2018. The campaign period for candidates then begins.

This election will be unique, since there will be two votes: One for the Board of Directors election and one for approving the proposed plans for the Fitness Activity Center Project, which will have not-to-exceed numbers as well as floor plans and elevation plans. The voting documents will be at the printers by February 22, 2018, so the ballots can be mailed by Wednesday, February 28, 2018.

We will have two Fitness Activity Center information sessions on Monday, March 5, 2018. The first will be at 10:00 a.m. in the San Tan Ballroom, and the second will be at 6:00 p.m. in the Saguaro Room. There will be a Meet the Candidates night on Tuesday, March 6, in the San Tan Ballroom at 6:30 p.m. Ballots for the voting will be due by March 21, 2018, at 5:00 p.m. in Homeowner Services. The ballots will be counted on March 22, 2018.

I would like to introduce you to our Employee of the Month for December, Dominic Hernandez. Dominic has been with the Association approximately two years. During his tenure, he has excelled in the maintenance department, which he has flawlessly covered during the absence of the facility managers. He demonstrated his ability to handle complex situations, which are some of the attributes that contributed to his being selected as December’s Employee of the Month. Congratulations, Dominic, on a job well done!

I also wish to recognize our 2017 Employee of the Year, Andy Alvarez. Andy was our Employee of the Month in November. Andy has been with the Association since 1998. Andy is responsible for maintaining the driving range as well as the water coolers on both Cottonwood and Palo Verde golf courses. He is always very polite and courteous to our members and fellow employees, which is a reflection of his character and personality. Thank you, Andy, for your loyalty and dedication. Congratulations on this well-deserved award!

Until next month, keep warm and be safe out there.

CWPV meeting minutes

Roger Beagle, Secretary

Directors Present: Roger Beagle, Don Hicks, Anne Montgomery, Woody Neiman, Mel Rasmussen and Gay Zawatski

Directors Not Present: Bill Greer

Also Present: General Manager Steve Nolan

Call to Order: President Mel Rasmussen called the meeting to order at 3:00 p.m. in the Saguaro Room. He stated that the meeting was being recorded for the accuracy of the minutes.

Pledge of Allegiance: Secretary Roger Beagle gave a biography of the military and professional career of Veteran William Ryan. Mr. Ryan was thanked for his service and led the audience in the Pledge of Allegiance.

Approval of the November 29, 2017, Board Meeting Minutes: President Rasmussen called for the approval of the November 29, 2017, Board Meeting Minutes. Anne Montgomery made a motion, seconded by Bill Greer, to approve the November 29, 2017, Board Meeting Minutes. The floor was opened to Board and homeowner comments. There was no discussion. Motion carried unanimously.

President’s Message: President Rasmussen thanked Marshall Reichert and his staff for a great job on the Eat Drink & Be Merry Dinner benefiting the CWPV Foundation. He thanked Steve Nolan, all the Committee members and Board members for their hard work and dedication for the past year.

Employee of the Month: President Rasmussen announced that Dominic Hernandez from the Facilities Maintenance Department is our Employee of the Month for December. He stated that Dominic, during his two years, has excelled in the department, covering for his managers and handling complex situations with a great disposition.

Employee of the Year: President Rasmussen announced that Andy Alvarez from the Cottonwood Golf Maintenance Department, selected as our November Employee of the Month, has been named the 2017 Employee of the Year. Andy has been employed with the HOA since 1998.

Treasurer’s Report:

Treasurer Woody Neiman presented the November 30, 2017, Financial Summary. A detailed report will be available for viewing in Homeowner Services.

Roger Beagle made a motion, seconded by Anne Montgomery, to approve the November 30, 2017, pre-audited Financial Report.

The floor was opened to Board and homeowner comments. There was no discussion. Motion carried unanimously.

Committee and Task Force Reports:

Architectural Compliance Committee: The report was given of their meetings held on December 5 and 19. Among the subjects discussed at the meeting were 80 permits were approved and 0 denied, explained the roles of the compliance officer and patrol manager, additional changes to the ACC Guideline regarding swimming pools currently in First Readings, interviewed Louis Macca to fill the open position on ACC and changes to ACC Guidelines regarding Page 16, #19, Landscaping. Their next meetings are January 9, a change due to the New Year’s holiday, and 23, 8:30 a.m. in the A-7 Paint Room.

They have three (3) recommendations for Board: 1) Approve additional changes to ACC Guideline Page 19, Item 22 – Private Pools, Spas, and Pool Solar Heaters, 2) Approve the appointment of Louis Macca to the ACC and 3) Approve changes to ACC Guidelines Page 16, #19 Landscaping.

They have no recommendations for Management.

Audit & Finance Committee: The report was given of their meeting held on December 7. Among the subjects discussed at the meeting were the management and Board Liaison reports and the auditing firm conducted a presentation. Their next meeting is January 4, 3:00 p.m., in the Phoenix Room.

They have no recommendations for the Board or Management.