Cottonwood Palo Verde at Sun Lakes – February 2015

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Kathy Skrei, Cottonwood Palo Verde Board President

There have been many updates to our amenities over the past year. I am happy to report the Cottonwood Palo Verde Library renovation is complete and once again accessible to our homeowners. Thank you for your patience during this time. You will be extremely pleased with our library and I want to extend my appreciation to Jim Miller, John Mitchell, the Facilities and Grounds Committee as well as the Communications Committee for all their work with the renovation.

A New Friends Cocktail Party was held January 24 on the Palo Verde patio for those first-time homeowners who purchased their homes between January 1, 2014 and December 31, 2014. This event is hosted yearly by The New Friends/Ambassadors, which is a subcommittee of the Communications Committee. The party was well received by our new homeowners and gave them the opportunity to get acquainted. This event was followed by a “Meet Your Neighbors” family style dinner in the Palo Verde dining room. It was a huge success as Chef Marshall served his fried chicken which is always a community favorite.

At the end of March 2015, there will be two open positions on the Board of Directors. Terms will be ending for Don Hicks and Kathy Skrei. Don Hicks has the option of running for a second term, while Kathy Skrei’s term is complete. Cutoff for candidate applications is Wednesday, February 4 at 4:00 p.m. in Homeowner Services. The campaign period begins Friday, February 6. Ballot counting day is Thursday, March 19 at 8:30 a.m. at the Palo Verde Clubhouse. Results of the election will be reported by the Election Committee and publicized in The Flyer as well as on our website. The new Board members will take office at the annual Board meeting on Wednesday, March 25 at 4:00 p.m. in the San Tan Ballroom.

On behalf of the Board of Directors, I want to thank our General Manager, Steve Nolan, all of our employees, as well as all of our committee members who volunteer their time to make this one of the best financially sound HOA’s in the Valley.

Thank you also for allowing your Board of Directors to serve this wonderful community in which we live. v

Board meeting minutes

Directors present: Kathy Skrei, Richard Hawkes, Don Hicks, Bud Jenssen, Jerry Lofquist, Dick Norris and Nancy Pannebecker

Also present: General Manager Steve Nolan

Board President Kathy Skrei called the meeting to order at 3:00 p.m. It was stated the meeting is being recorded for accuracy of the minutes.

Bud Jenssen introduced and gave a short biography of the military and civilian life of Air Force veteran Marty Neilson.

Mr. Neilson then led the Pledge of Allegiance. He was thanked for his service to our Country and for volunteering to serve on the Food and Beverage Committee.

Bud Jenssen made a motion, seconded by Richard Hawkes, to approve the November 25, 2014 Board Meeting Minutes. The motion carried unanimously.

PRESIDENT’S MESSAGE:

Kathy Skrei thanked Marty Neilson for his service to our country. She then thanked the Board, managers, employees and committees for their accomplishments in 2014; congratulated Facilities Maintenance employees Chris Clinton and Jaime Chavez-Bazan who were named Co-Employees of the Year for 2014.

She wished everyone a healthy and happy new year.

TREASURER’S REPORT:

Nancy Pannebecker presented the November 30, 2014 Financial Summary. A detailed report will be available for viewing in Homeowner Services.

Don Hicks made a motion, seconded by Bud Jenssen, to approve the November 30, 2014 pre-audited financial report. The motion carried unanimously.

COMMITTEE REPORTS:

Architectural Compliance Committee: The report was given of its meetings held twice in December. They had 81 approved applications.

The committee will not have a meeting on January 1 due to New Year’s Day. Their next meeting is January 15, in the Phoenix Room.

This committee recommends that the Board approve revisions to Architectural Compliance Guidelines No. 4 Item A – Satellite Dishes, No. 21 Item A -Paint Color and No. 21 Item C Trim No. 4 Pop-Outs. It also recommend the appointment of Irene Arrigo to the ACC Committee. The committee has no recommendations for management.

Audit and Finance Committee: The report was given of its meeting held December 10. Primary focus was on the committee objectives for the next year, Food and Beverage inventories. The next meeting is January 14 at 2:00 p.m. in the Saguaro Room. The committee has no recommendations for the Board or for management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

At this time, Kathy Skrei announced that there would be a Board working meeting with the committee chairs on Tuesday, January 6 at 1:30 p.m. in the Saguaro Room.

Communications Committee: The report was given of its meeting held December 1. The ambassadors had six tours. It was reported that the library project is going well. The next meeting is January 5 at 8:30 a.m. in the Ceramics Room.

The committee has no recommendations for the Board or for management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Election Committee: The report was given of their meeting held December 3. It was reported that they are working on training committee members for the 2015 Board elections. The next meeting is January 7 at 1:30 p.m. in the Ceramics Room.

This committee recommends that the Board approve BP 11-04 Board candidate application changes and adopt the 2015 annual Board election timing of events. There are no recommendations for management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Facilities and Grounds Committee: The report was given of its meeting held December 1. The next meeting is January 5 at 9:30 a.m. in the Paint Room. There was discussion regarding the sound system and a folder for Board-approved projects.

The committee has no recommendations for the Board or for management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

At this time there was a question from the Board regarding Board approved projects. Currently projects being worked on are the library and the sand bunker.

Food and Beverage Committee: The report was given of its meeting held December 4. The next meeting is January 8 at 9:00 a.m. in the Palo Verde Lounge.

The committee has no recommendations for the Board or for management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Golf Committee: The report was given of its meeting held December 4. The focus was on goals for the coming year. The next meeting is January 8 at 2:00 p.m. in the Ceramics Room.

The committee has no recommendations for the Board or management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Recreation Committee: This committee met on December 1. The next meeting is January, 5 at 1:30 p.m. in the Phoenix Room. This committee recommends that the Board approve the appointment of Spencer Roberts to the Recreation Committee. The committee has no recommendations for management.

Safety, Security and Access Committee: The report was given of its meeting held December 3. The focus was on the Safety Forum to be held on February 11 at 3:00 p.m. in the San Tan Ballroom and goals for 2015. The next meeting is January 7 at 10:00 a.m. in the Saguaro Room.

The committee has no recommendations for the Board. They have one recommendation that management place out of order signs on each of the non-functioning Palo Verde emergency phones and have the phones repaired as quickly as possible. Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

At this time, there was a question from the Board regarding the status of the 911 phones. It was then reported by management that they are now working.

PROJECT REPORTS:

Steve Nolan Reported on the following project(s):

Cottonwood Library – Close to completion; carpet and painting is complete.

MANAGEMENT REPORT: Steve Nolan gave the Management Report.

DIRECTORS COMMENTS:

Nancy Pannebecker wished everyone a belated Merry Christmas and Happy New Year and thanked Marty Neilson for this military service; thanked staff and commented on the nice award ceremony for the Employees of the Year.

Don Hicks thanked Marty Neilson for this military service; wished everyone a Happy New Year.

Jerry Lofquist thanked Marty Neilson for this military service and wished everyone a safe and Happy New Year.

Richard Hawkes thanked Marty Neilson for his military service and thanked Jim Miller and congratulated Jaime and Chris on being named Co-Employees of the Year; wished everyone a Happy New Year and thanked everyone for their continued support.

Dick Norris agreed with all of the previous comments; congratulated the Co-Employees of the Year; thanked the homeowners and wished everyone a Happy New Year.

Bud Jenssen thanked Marty Neilson for his military service and thanked all of the committees; thanked the employees and wished everyone a Happy and healthy New Year.

CAPITAL RESERVE REPLACEMENT FUND REQUESTS:

Don Hicks made a motion, seconded by Nancy Pannebecker, to approve Cottonwood and Palo Verde parking lots crack seal 20,000 linear feet by Pinnacle Paving Inc. for $6,925 (low bid), plus a 10 percent contingency, for a total cost of $ 7,617.50. The motion carried unanimously.

Don Hicks made a motion, seconded by Nancy Pannebecker, to approve replacement of four treadmills, two in the Women’s Fitness Center and two in the Men’s Fitness Center by Fit Logistix (midrange bid) of $22,537.88.

There was discussion.

Bud Jenssen made a motion, seconded by Nancy Pannebecker, to amend the motion to approve replacement of four treadmills, two in the Women’s Fitness Center and two in the Men’s Fitness Center by Tek Fitness for the low bid of $17,082.84. The motion carried unanimously.

Don Hicks made a motion, seconded by Richard Hawkes, to approve replacement of two pool heaters (Cottonwood kid’s pool and Palo Verde main pool) and one spa heater (women’s spa) by Leslie’s Pools for $6,861.05 plus a 15 percent contingency, for a total of $7,890.21; no in-house labor. The motion carried unanimously.

Jerry Lofquist made a motion, seconded by Dick Norris, to approve replacement of Palo Verde Lake Fountain No. 18, Hole 13-14 by Advanced Pump (sole source bid) of $9,594.67. The motion carried unanimously.

PALO VERDE GATE RESERVE FUND: None

CAPITAL IMPROVEMENT FUND REQUESTS:

Richard Hawkes made a motion, seconded by Don Hicks, to approve Cottonwood Clubhouse breezeway lighting, 50 percent Capital Improvement/50 percent Capital Reserve, by Lighting Unlimited (low bid) of $4,973.46 plus in-house installation labor of $600 plus a 10 percent contingency for a total cost of $6,130.81. The motion carried unanimously.

VOLUNTARY CONTRIBUTION FUND: None

OLD BUSINESS:

Jerry Lofquist made a motion, seconded by, Dick Norris, to approve additional changes to BP 11-04 Board candidate application. The motion carried unanimously.

Bud Jenssen made a motion, seconded by Dick Norris, to adopt the 2015 annual Board election timing of events as presented by the Election Committee. The motion carried unanimously.

Nancy Pannebecker made a motion, seconded by Bud Jenssen, to approve changes to BP 6-04 Rental Policy. There was discussion. The motion carried unanimously.

Bud Jenssen made a motion, seconded by Jerry Lofquist, to approve changes to BP 4-03 (Capital Reserve Replacement Fund) and BP 4-09 (Capital Improvement Fund). The motion carried unanimously.

NEW BUSINESS:

Jerry Lofquist made a motion, seconded by Bud Jenssen, to approve revisions to Architectural Compliance Guidelines No. 4 Item A – Satellite Dishes, No. 21 Item A -Paint Color and No. 21 Item C Trim No. 4 Pop-Outs. The motion carried unanimously.

Don Hick made a motion, seconded by Jerry Lofquist, to approve new BP 10-16 Fitness Center Replacement Task Force Charter. The motion carried unanimously.

At this time, Kathy Skrei announced that Jerry Lofquist will chair the Fitness Center Task Force and Dick Norris will replace Jerry as chair of the Architectural Compliance Committee.

Richard Hawkes made a motion, seconded by Bud Jenssen to approve the appointment of Irene Arrigo to the Architectural Compliance Committee and Spencer Roberts to the Recreation Committee. The motion carried unanimously.

FIRST READINGS: None

HOMEOWNER COMMENTS:

Regarding opposition to the $25 racquet fee.

Regarding a petition opposition to the $25 racquet fee.

From the Recreation Department

All tickets for Cottonwood Palo Verde shows and events can be purchased at our Homeowner Services location.

Ladies Coffee

Ladies Coffees are for all Sun Lakes women and guests. They’re held in the San Tan Ballroom starting at 10:30 a.m. Doors open at 10:00 a.m. For only $3 you’ll receive cookies, hot coffee or hot tea and iced tea. Each month will be a new and fun program with door prizes. February’s coffee will include a “Double Fashion Show.” Elisa Albert, owner of What Women Want fashion wear and our own Sun Lakes firefighters (men) modeling sportswear from the Cottonwood and Palo Verde Pro Shops. We are also extremely honored to have actress Ann Abernathy who was Regis Philbin’s co-host on The Morning Show for a year. She is also Executive Director of Ambassador Programs for Grandparents.com.

Dates are: February 4, March 4 and April 1

December ’63 – A Salute to the Original Jersey Boys

3:00 p.m. Show only!

They’ll take you on a musical journey with stops at every phase of the careers of Frankie Valli and the boys (The Four Seasons). These boys without a doubt are the best in the business. Don’t miss this show on Tuesday, February 10 in the San Tan Ballroom. Show time is  3:00 p.m. with doors opening at 2:00 p.m. Tickets are only $20.

Terry Davies – The Piano Man

Terry Davies invites you into his world and shares his story through the music of Billy Joel and Elton John – it’s stunning! You must see it to believe it! Tickets are on sale for Wednesday, February 25 in the San Tan Ballroom. Doors open at 6:00 p.m. with a 7:00 p.m. show. Tickets are only $20.

Upcoming Entertainment Shows by TAD Productions

All show tickets are $20.

Nashville Gold – Wednesday, May 20

The Magic of Manilow and Midler – Tuesday, July 23

Catch a Wave – Beach Boys Tribute  Wednesday, July 29

Teen Idols Wednesday, September 2

Cory McCloskey’s Love Boat – Wednesday, September 30

Dancing With the Stars

Tickets are really going fast! Show dates are Friday, March 20 and Saturday, March 21. Both will be in the San Tan Ballroom and start at 7:00 p.m. (doors opening at 6:00 p.m.). Six lucky Sun Lakes homeowners will dance with one of the Utah Ballroom Dance Company’s professionals for first prize. All six dancers will dance each night, but the winner of the first night will be ineligible to win again on the second night. Tickets are $20 for each night.

Impersonators – An American Trilogy

On Wednesday, March 18 the Impersonators will take the stage in the San Tan Ballroom. The performers will be doing a tribute to Frank Sinatra, Elvis Presley, Connie Francis and Neil Diamond. The 7:00 p.m. show is already sold out, but we have opened a 3:00 p.m. show with the doors opening at 2:00 p.m. Tickets are still only $20 and are also going fast.

Free Skin Cancer Screening

Dr. Joseph Allgeier of Radiant Complexions Dermatology Clinic will be conducting a free skin cancer screening in Cottonwood’s Phoenix Room (A9) from 8:00 a.m.-noon. All Sun Lakers are invited. No appointment is needed. The doctor will see you on a first come basis.

Dates are February 4, March 4 and April 1.

Free Exercise Equipment Classes

Personal trainer Deryk Garmanian and his assistant/homeowner Brenda Waara will be instructing, at no cost, a weight room and equipment orientation class in the Ladies Fitness Center for both men and women (at this time) on the following Wednesdays:

February 18, March 18 and April 15

Please sign up at Homeowner Services.

Upcoming Traveling Tours through Free Spirit

To book any of these trips call Free Spirit Vacation at 480-926-5547. Please remind them that you are a Cottonwood Palo Verde homeowner.

February 4 – Branson’s Harley Worthit (comedian) in Tucson

February 5 – Florence Old West and Wine Country

February 7 – Tubac Arts and Crafts Festival

February 7-9 – San Diego Value Tour

February 7-21 – Panama Canal Cruise aboard Holland America ms Veendam

February 16-18 – Tucson’s SOLFEST (formerly BransonFest Out West)

February 18-20 – Palm Springs Red, White and Blue

February 25-26 – Tucson Rodeo

March 16-19 – Discover Navajo