GM Report
Mary Middleton, Communications Manager
Completed projects in the last 30 days:
New menus and pricing are complete and a new training manual in place and training has begun for current and new staff.
The gate directory system has been completed. It is a visitor directory system that phones the homeowner from the gate and the homeowner authorizes entry by opening the gate with their phone.
We completed installation and training of the new work order system early this month and have begun using the system.
The double doors at the end of the hallway by the Billiards Room have been installed. These are the same style doors we will be proposing to use when changing out the remaining doors to the building.
We replaced three HVAC units, two at the Oakwood Clubhouse and one at the Arts and Crafts building.
The 10hp pump motor for the Halley fountain seized up and has been rebuilt. The fountain is back up and operating.
Current Projects:
The BOD signed a contract to hire Bluestar and they began work on the design plans in December. A presentation was scheduled for February 8 at 10:30 a.m.
We began work on November 17 and will be final in the next week for the remodel of the Oakwood dishwashing station, which included a new dishwashing unit, repair to existing walls and modifications to give direct access to the Ballroom.
We have completed speed hump testing and plan to provide results and gave a recommendation to the Board of Directors in February.
We’ve ordered the new gate controllers and as soon as they arrive will begin installation.
The task force and project management teams have both met to review the upcoming proposed renovation project for the Ironwood Golf Course. Architects are currently working on the design plans and an RFP will be issued from the plans. Once we receive quotes we will present the project to the Board of Directors for approval.
The Board of Directors approved the resolution to begin work on the Ironwood golf course pump station. The pumps have been ordered and the project is scheduled to begin in April.
A resolution is being presented to the BOD for approval to paint all the clubhouses (three at Ironwood and five at Oakwood), all the gate houses (four), the restrooms on the golf courses (five), the maintenance building at Ironwood and the ball field.
We have presented to the BOD a resolution to approve hiring a company to inspect our roads to determine if the treatments of crack sealing and seal coating are prolonging their life and when we may expect to have to replace.
The stacked stone re-facing is complete at the Halley gate entrance. The driveway portion of the entrance is scheduled to begin in the next few months. A proposed landscaping re-design will also be presented to help reduce water and maintenance expenses.
Crack sealing for 2016 for the property roads has begun and will continue through the month.
March activities
Saturday, March 5 – Community Garage Sale from 8:00 a.m.-2:00 p.m.
Thursday, March 17 – Paint Party and Wine, 6:30 p.m. at Poolside. Come and join the fun. Past projects have included a desert scene, wine glass, beach scene and the Eifel Tower.
Thursday, March 17 – Celebrate St Patrick’s Day in the Sunsets dining room with traditional Irish food.
Sunday, March 27 – Easter Sunday Buffet. Watch for more information in the near future.
All-In-All Poker every Tuesday night. Start out with 2,000 free chips. Every time you order food or a drink, you will be given extra chips.
Free entertainment at Oakwood every Saturday night from 5:00-8:00 p.m. Come listen, dance and enjoy the company of friends and neighbors.
March 5 Power Play
March 12 Aaron Nelson
March 19 The Connection
March 26 Aaron Nelson
Attention new homeowners
Melva Edwards
You are eligible for a free round of golf for two, a free week of fitness, a free week of tennis and a BOGO meal at any IronOaks restaurant. All you have to do is call the IronOaks Welcome Committee c/o Howard Lundgren at 480-369-2015 or e-mail him at [email protected] to receive your new homeowner’s canvas tote filled with useful information about your community.
Unit Captain Committee
The Unit Captain Committee is part of the Communications Committee. It was established to serve as a direct link between homeowners and the HOA.
Unit Captains help homeowners by directing their questions and concerns to the appropriate manager/director. Homeowners can communicate with their Unit Captain thru email, phone or direct contact.
The committee makes observations, relays homeowner suggestions and concerns and recommends enhancements to the Board. Each Unit Captain has from 35 to over 200 homes in their unit. Some units have more than one captain.
We meet the on first Tuesday of every month, September through June, at 3:45 p.m. in the main Ballroom of the Oakwood Clubhouse. The general manager, as well as other department heads, attend the meetings and are available to address questions or problems. Please write to Reggie Wegman at [email protected] if you have not heard from your captain in a while or maybe not at all. We must have your email address and unit number for the unit captains to communicate with you.
We need more unit captains. If you are interested in knowing the facts and assisting your fellow homeowners please join us. Rumors and misinformation stop here.
The Unit Captains Committee meetings are open to homeowners. Come and observe us and then join this group of terrific men and women who have worked to keep IronOaks the community we all want it to be.