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Unapproved Board of Director meeting minutes (4/23/14)
Dave Peters led the Pledge of Allegiance.
CHANGES/APPROVAL OF AGENDA:
The chipper purchase was removed under New Business. The Palms Golf Course renovation was added under New Business. Mr. Porter requested the April 16 workshop minutes be removed from approval at this time. He still needs to make changes. Hearing no other changes, Mr. Peters declared the agenda approved as amended.
CALL TO ORDER: Dave Peters called the meeting to order at 9:00 a.m. The meeting was held in the Oakwood Clubhouse Ballroom. Board members present included Mr. Peters, Doug Bishop, Vice President, Jim Willsey, Treasurer, John Porter, Secretary and Members at Large Wayne Karp, Frank Gould and Karen Jorgensen. A quorum was present.
General Manager Clark Champion and Controller Faye Stone also attended the meeting.
PRESIDENT’S REPORT: Mr. Peters’ report is posted on the HOA website.
APPROVAL OF BOARD MEETING MINUTES: Mr. Porter made the motion to approve the March 26, 2014 Board meeting minutes as submitted. The motion unanimously passed.
A. Finance – Bob Deken, Chair, said the Finance Committee was fully involved and endorses the Palms Renovation Project funding.
B. Master Planning – Chuck Sloan, a member of the committee and on its behalf, recommended approval of the Project Management procedure. Doug Bishop made the motion for approval; Karen Jorgensen was the second.
A. Presentation of recommendation of contractor for Palms renovations – Clark Champion: Mr. Champion reviewed the project costs, funding and recommendations that were presented at the Board workshop on April 16, 2014. Mr. Bishop read the resolution to authorize the Board President (or his designee) to sign the contract with Signature Golf Company. The total cost of this part of the project is $1,179,965. The resolution was unanimously passed.
A. Resolution – Appointment of Association 401(k) Trustee. Mr. Peters read the resolution to appoint himself as successor trustee replacing Charlene Petragallo, effective as of January 1, 2014. The resolution unanimously passed.
B. Resolution – The resolution to replace the Oakwood pool heater was read by Mr. Gould. The resolution unanimously passed. The cost of $2,963.13 will come from the reserve.
C. Resolution – A resolution for a special assessment of $170 to be levied on a per lot basis was read by Mr. Willsey. The resolution unanimously passed. The funds will go into the Reserve Account.
D. Resolution –Replacement of the Oakwood Pro Shop ice machine. Funding, at a cost of $4,271.19, will come from reserves. Mr. Bishop read the resolution. The resolution unanimously passed.
E. Resolution – Replacement of underlayment on the Oakwood clubhouse sloped roof. This is Reserve Item 910-000-0106 for and will cost $73,200. Mr. Gould read the resolution. The resolution unanimously passed.
F. Resolution – Seal Coating of private roads; 11 units and the ball field will be seal coated at a cost of $91,287. Funding will come from reserves. Mr. Gould read the resolution. The resolution unanimously passed.
G. Resolution – Workman cart. This is a capital purchase of two pre-owned Toro workman carts totaling $16,177. These carts will accommodate the newly acquired responsibility of maintaining the golf course perimeter common areas. Mr. Bishop read the resolution. The resolution unanimously passed.
ADJOURNMENT: The meeting ended at 10:30 a.m.