Board of Director meeting minutes – unapproved 10/25/17
Roger Beagle, Secretary
Directors Present: Roger Beagle, Bill Greer, Don Hicks, Anne Montgomery Woody Neiman, Mel Rasmussen and Gay Zawatski
Directors Not Present: None
Also Present: General Manager Steve Nolan
Call to Order: President Mel Rasmussen called the meeting to order at 3:00 p.m. in the San Tan Ballroom. He stated that the meeting was being recorded for the accuracy of the minutes.
Pledge of Allegiance: Secretary Roger Beagle gave a short biography of the military and professional career of Army Air Force Col. George LaFrance. Col. LaFrance led the Pledge of Allegiance and was thanked for his military service and was wished a happy birthday.
Approval of The Minutes of the September, 2017, Board Meeting: President Rasmussen called for the approval of the September 27, 2017, Board Meeting Minutes. Anne Montgomery made a motion, seconded by Bill Greer, to approve the September 27, 2017, Board Meeting Minutes.
The floor was opened to Board and homeowner comments. There was no discussion. Motion carried unanimously.
President’s Message: President Rasmussen thanked homeowners for attending today’s meeting. He explained that an error was made at the mailing house on the fitness center vote return envelope. A new return envelope which will have homeowner’s unit and lot number, name and address will be sent out in the mail. He also stated that for those who have already sent in their signed ballot, the ballot will be counted.
Employee of The Month: President Rasmussen announced that Kathy Finnegan, Cottonwood Server, was chosen as the HOA Employee of the Month for October. He read some of Kathy’s accomplishments and her constant care of our homeowners. President Rasmussen congratulated Kathy on being selected Employee of the Month.
Treasurer’s Report: Treasurer Woody Neiman presented the September 30, 2017, Financial Summary. A detailed report will be available for viewing in Homeowner Services.
Roger Beagle made a motion, seconded by Bill Greer, to approve the September 30, 2017, pre-audited Financial Report.
The floor was opened to Board and homeowner comments. There was no discussion. Motion carried unanimously.
Committee and Task Force Reports:
Architectural Compliance Committee: The report was given of their meetings held on October 3 and 17. Among the subjects discussed at the meeting were 91 permits were approved, and two were denied, compliance officer and patrol manager reports. It was reported that ACC is looking for a ninth committee member. Their next meeting is November 7 at 8:30 a.m. in the Paint Room.
They recommend that the Board approve the appointments of the following committee members: Bill Townsend and Elise Albert. It was requested that Al Cote be appointed as a non-voting Honorary Member.
They have no recommendations for Management.
Audit & Finance Committee: The report was given of their meeting held on October 5. Among the subjects discussed at the meeting were the management and Board Liaison reports, interviews and selection of new members. Outgoing committee member, Linda Grendahl was thanked for her service on A&F. Their next meeting is November 2 at 3:00 p.m. in the Phoenix Room, which is a room change.
Special thanks was extended to the Board of Directors for their dedication and service to the community. They recommend that the Board approve the appointments of the following committee members: Doug Berk, Dave Mattson, Glenna Reeves, Michael Rufert and Holly Unck for two-year terms. It was requested that Wally Gammel and Bob Tull be appointed as non-voting Honorary Members and Ed Schauble and Gene Wagner appointed to serve their second terms for one year to balance the committee.
They have no recommendations for Management.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Communications Committee: The report was given of their meeting held on October 2. Among the subjects discussed at the meeting were various reports from the Board Liaison, Exc. Admin. Serv. Manager, Recreation Manager, New Friends Ambassadors, in addition to the reports of various Communication Committee tasks, interviews, and selection of new members. Their next meeting is November 6 at 8:30 a.m. in the Saguaro Room.
They recommend that the Board approve the appointments of the following committee members: Sandra Givens, Harry Randolph, and Hank Unck for two-year terms.
They have no recommendations for Management.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Election Committee: The report was given of their meeting held on October 4. Among the subjects discussed at the meeting were interviews and selection of new members and the upcoming vote information session. It was announced that Jerry House was appointed to moderate the vote information session on November 1. Their next meeting is November 1 at 3:00 p.m. in the Saguaro Room.
They recommend that the Board approve the appointments of the following committee members: Judy Daidone, Nancy Pannebecker, Sharon McKoy and Harry Randolph for two-year terms. They recommend a third two-year term for Jerry House.
They have no recommendations for Management.
Current members Kit Carlton, Bob Elliott, Jerry House, Sharon McKoy and Ed Schauble were thanked for their service.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Director Don Hicks thanked Election Committee Chair Joe Igelmund for his dedication and service to the Election Committee and the CWPV Community.
Facilities & Grounds Committee: The report was given of their meeting held on October 4. Among the subjects discussed at the meeting were interviewing and voting for committee members and management reported the current projects. Their next meeting is November 1 at 9:00 a.m. in the Phoenix Room.
They recommend that the Board approve the appointments of the of the following committee members: Richard Hawkes and Bob Trusall. They also recommend Joel Bosch for a third two-year term as a special exception.
They have no recommendations for Management.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
GM Steve Nolan thanked Jeff Michelin for his dedication and service as Chair of the F & G Committee and the CWPV Community.
Food & Beverage Committee: The report was given of their meeting held on October 5. The Board was thanked for the Committee Appreciation Event. Among the subjects discussed at the meeting were the Board Liaison Reports, management reports and interviewing and voting for their new committee members. Their next meeting is October 5 at 9:00 a.m. in the Saguaro Room.
They recommend that the Board approve the appointments of the following committee members: Kimberly Berk, Robert Carlson and Bud Jensen, and are also requesting a special exception for Ricki O’Keeffe to serve a third two-year term.
They have no recommendations for Management.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Golf Committee: Col. LaFrance was thanked for his service and for leading in the Pledge of Allegiance.
This committee held their meeting on October 4. They did not have a quorum, and no business took place. Their next meeting is November 1, when they will be interviewing their applicant and voting to recommend members to the Board at the November Board Meeting.
They have no recommendations for the Board or Management.
Recreation Committee: The report was given of their meeting held on September 11. Among the subjects discussed at the meeting: a report of the upcoming events and activities, interviewing for their committee vacancies. It was stated that they still are in need of donations for the raffles for the Fun Walk. Their next meeting is November 6 at 1:30 p.m. in the Ceramics Room.
They recommend that the Board approve the appointments of the following committee members: Sharon Felts, Sherri Butler, Hal Davis, Harry Bicchieri and Bert Hustad.
They have no recommendations for Management.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Safety, Security and Access Committee: The report was given by Board Director Bill Greer on behalf of Bill Wright. This committee held its meeting on October 4.
Their next meeting is November 1 at 10:00 a.m. in the Saguaro Room.
They recommend that the Board approve the appointments of the following committee members: Gary Alexander, Sandra Givens, Martha Lubeach, Yvonne Orlich and Bill Smith for two-year terms.
They have no recommendations for Management.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Project Reports:
Fitness Activity Center Project: Board Vice President Anne Montgomery announced a new addition to the website of audio, which explains each of the fitness center options. She thanked Communications Committee Chair Hank Unck and our IT Specialist Brian Mastin for their work getting this on the website. She encouraged everyone to attend the Vote Information Session on the Fitness and Activity Center Project on November 1 at 6:30 p.m. in the San Tan Ballroom. She thanked Col. LaFrance for his military service and wished him a happy birthday.
PV Maintenance Yard Mezzanine Storage Area: GM Steve Nolan reported that they are finishing the punch list, and it is hoped that the final report will be given in November.
Management Report: Steve Nolan gave the management report. He especially thanked Bill Todd for successful overseeding, Linda Caton for assistance in the furniture sale, Jim Miller and crew. He read a letter from a homeowner who had lost his wallet and wanted management to know how fortunate CWPV is to have Assistant Manager Kieran Murphy as an employee of the HOA, and how much it meant to this homeowner that Kieran brought his wallet to him with everything intact.
Directors Comments:
Don Hicks: Thanked Col. LaFrance for his service and wished him a happy birthday; thanked the committees.
Bill Greer: Thanked Col. LaFrance for his service; thanked everyone who helped put together the Committee Appreciation event; thanked all the volunteers.
Woody Neiman: Thanked Col. LaFrance for his service; commented that the CW patio celebration was great; asked that everyone stay for the budget meeting following this meeting.
Anne Montgomery: Agreed with former comments and had nothing to add.
Roger Beagle: Thanked the Chairs and Committees for their work and support of the Board; thanked Kathy Finnegan for her dedication leading to her being chosen Employee of the Month and thanked George LaFrance for his military service.
Gay Zawatski: Thanked Col. LaFrance for his service and wished him a happy birthday and thanked Communications Committee Chair, Hank Unck for his work on getting the audio added to the website presentation of the design options for the proposed Fitness Activity Center.
Capital Reserve Replacement Fund Requests: None
PV Gate Reserve Fund: None
Capital Improvement Fund Requests: None
Voluntary Contribution Fund: None
Old Business:
President Rasmussen introduced New Business request #15, Item A.
Don Hicks made a motion, seconded by Anne Montgomery, to approve revisions to the Vote Counting Procedure for the 2017 Fitness Center Facility election, as submitted by the Election Committee.
The floor was opened to Board and homeowner discussion. There was no discussion. Motion carried
New Business:
President Rasmussen introduced New Business request #16, Item A.
Anne Montgomery made a motion, seconded by Gay Zawatski, to approve the 2017-2018 Committee Member appointments, as recommended by each committee.
The floor was opened to Board and homeowner discussion. There was no discussion. Motion carried unanimously.
First Readings: None
Homeowner Comments:
-A comment regarding funding of the proposed Fitness Center Project and the effect on the Capital Reserve
-A statement was made how fortunate CWPV is to have our Management Team and Board of Directors.
-Confirmation was given to audience member asking about the validity of ballots with signatures.
The meeting adjourned at 3:59 p.m.
Message from the Board President
Mel Rasmussen
The 2017-2018 golf season jumped off to a great start on Tuesday, November 7, with over 500 people attending our annual “Celebration of Golf” at Palo Verde Country Club. Everyone enjoyed this popular event, with great food and service provided by the combined team effort of both Cottonwood and Palo Verde Food and Beverage staff.
Our annual Budget Meeting was held on October 25 in the San Tan Ballroom. Management, the Board of Directors and the Audit and Finance Committee began the 2018 budget preparation process back in June of this year. The Board of Directors approved the 2018 budget at this annual Budget Meeting. There will be a homeowner dues increase of 1.79% or $24 per lot in 2018. Cottonwood Annual dues will be $1,368. Palo Verde Annual dues will be $1,368, plus the Annual Road Fee of $175.00 and the Annual Gate Fee of $179.00 for a total of $1,722. I would like to thank our Controller Brian Shaw, Board Treasurer Woody Neiman, the Board of Directors, the Audit and Finance Committee and our Managers who worked diligently to bring the 2018 Budget to completion.
As many of you know, in November, homeowners were asked to vote on the Fitness Center Project. Due to the timing to submit articles for the Splash, I am unable to provide you with the results of that vote. I can, however, thank all of our homeowners for voting in this very important election.
Congratulations to our Employee of the Month, Kathy Finnegan. Kathy is a server at Cottonwood Bar and Grill and has been with us for a year. Some of her characteristics that stand out are Kathy’s ability to take care of our homeowners with her pleasant nature and positive attitude. She is known for her bubbly personality and infectious smile. Kathy is a role model for all employees here at Sun Lakes. She is always on time and willing to take on extra shifts when needed. We are blessed to have Kathy on our Food and Beverage team.
We appreciate the support of our homeowners and look forward to another great year in Cottonwood Palo Verde at Sun Lakes. On behalf of our Board of Directors, I would like to wish a Merry Christmas, Joyful Holidays and a Happy New Year to all our Cottonwood Palo Verde at Sun Lakes Community and their families.
Upcoming activities
All tickets for Cottonwood Palo Verde shows and events can be purchased at our Homeowner Services location.
Upcoming “TAD” Concerts
Those British Girls Tuesday, January 9
Mark Preston (the last Letterman) Tuesday, January 30
“Reba” Tuesday, February 13
The Orbison Years Tuesday, February 20
Rhinestone Country Tuesday, February 27
The Ultimate Huey Lewis Experience Wednesday, March 14
The Dream Gig (Elvis and Lennon) Tuesday, March 20
Christmas Golf Cart Parade and Show (FREE)
Christmas is just around the corner, and we wanted to give you all plenty of time to think about decorating your golf carts. As always, our Christmas Golf Cart Parade and Show is the first Friday of December (December 1). We will start at Palo Verde at 5:00 p.m. with FREE hot turkey soup, crackers and hot drinks. After the judging of the golf carts, singing a number of Christmas carols, watching Santa get his picture taken with all the little children and families, we head over to Cottonwood. We will be escorted by our dedicated men and women of the Sun Lakes Sheriff’s Posse. There you will receive FREE cookies, hot coffee, hot cocoa and hot apple cider. The Christmas Show will start at 7:00 p.m. Be sure to bring your cameras.
It’s a Wonderful Life Christmas Variety Show
The Starbright Foundation is bringing a very special Christmas show to the Cottonwood San Tan Ballroom on Sunday, December 10. You will not want to miss this heartwarming event. There will be extremely talented children and adults singing and dancing that night, just for you, to raise money for this very needy cause. The Starbright Foundation is a 501(c)(3) who supports abused children and children who were kidnapped for sex trafficking. Please help make this life a better one for these children who so desperately are in need. Tickets are only $20 and can be purchased at Cottonwood’s Homeowner Services. Doors open at 5:30 p.m. with the show starting at 6:00 p.m. There will also be a Christmas Wreath Silent Auction and Christmas Shopping in the Saguaro Room (34th Street Boutique) from 11:30 a.m. to 5:50 p.m. We are hoping for a sale-out, so get your tickets as soon as possible.
Ladies Coffee
Next coffee will be on Wednesday, December 6, in the San Tan Ballroom, starting at 10:30 a.m. Come early and enjoy a trunk show by Lion City 2. Our models will be showing off beautiful evening dresses from Group USA. If you’ve ever wanted to make a handwoven Lauhala Bracelet, then we’ve got an instructor for you. Ticket price is still only $3. We’ll be serving cookies, coffee and hot and iced tea. Lots of raffle items to give away.
Ken Block
Ken will give his performance on Wednesday, January 24, 2018, in the San Tan Ballroom at 7:00 p.m. (doors open at 6:00 p.m. with a no-host bar). Ken Block has become one of the most versatile comic impressionists on the scene today. Each show contains over 100 impressions, spanning over 50 years of singers, comedians, politicians and show business luminaries. You will laugh, you will cry, but most of all, you will be entertained. Tickets are only $15 and worth every cent!
ReVoiced Concert
ReVoiced will be appearing in the San Tan Ballroom on Friday, February 23, 2018, with the show starting at 7:00 p.m.; doors open at 6:00 p.m. Tickets are $20. Their show is nonstop, high-energy. ReVoiced performs 100% live with zero instruments; they embody the full sound of a band using only their five voices. They have crisp movements, tight harmonies, witty banter and powerful stage presence. Whether the moment calls for inspiration, emotion, excitement, motivation, side-splitting laughter or simply jaw-dropping entertainment, they will leave a lasting impression!
Annual Impersonators Show *3:00 p.m. Show Only
On Wednesday, March 7, 2018, the impersonators show will take the stage in our San Tan Ballroom. This year’s (2018) theme is called “New York, New York – What A Wonderful Town.” The impersonators will include Tony Bennett, Bobby Darin, Bette Midler and Barbra Streisand. What a great combination. As always, ticket will be $20. This show sells out pretty fast, so don’t wait too long.
Upcoming Food & Beverage Events
Sunday, December 31, New Year’s Eve PV & CW
FREE Skin Cancer Screening – Starting again in October
Dr. Joseph Allgeier of Radiant Complexions Dermatology Clinic will be conducting a Free Skin Cancer Screening in Cottonwood’s Phoenix Room (A-9) from 8:00-11:00 a.m. on the second Wednesdays. All Sun Lakers are invited. No appointment needed. The doctor will see you on a first-come basis. Dates are December 13, 2017, and January 10, February 14, March 14 and April 11, 2018.
FREE Exercise Equipment Classes
Personal Trainer Deryk Garmanian and his assistant/homeowner Brenda Waara will be instructing, at no cost, a Weight Room and Equipment Orientation Class at the Ladies Fitness Center from noon to 1:00 p.m., for both men and women (at this time) on the following third Wednesdays: December 20, 2017, and January 17, February 21, March 21, April 18 and May 16, 2018. Please sign up at Homeowner Services. If there are less than four students, Deryk will cancel the class and contact those who have signed up.
Healthwaves Lab Screenings and Testing
Healthwaves will be available for testing in Cottonwood’s Paint Room (A-7) from 8:00 a.m. until noon on the second Monday: December 11, 2017, and January 8, February 12, March 12, April 9 and May 14, 2018.
Rover’s Rest Stop
Mark your calendars and tell all your friends that Rover’s Rest Stop’s Meet & Greet Adoptions will be held on the second Saturday of each month (they will either be on the greenbelt in front of the Admin. Office, on the greenbelt across from the Cottonwood tennis courts or in Cottonwood’s A-6 Dance Room, per weather conditions) from 9:00 a.m. until noon. Here’s a great chance for you to bring home an adorable new family member. For more information, call 480-600-2828 and, remember, a little dog will be there waiting desperately for a place to call home.
Upcoming Traveling Tours Through “Free Spirit”
To book any of these trips, call Free Spirit Vacation at 480-926-5547 or email [email protected]. Please remind them that you are a Cottonwood Palo Verde homeowner. Event information flyers can be found at Cottonwood’s Homeowner Services or CW Library.
2017
12/5 Algodones Holiday Shopping
12/9 Winterhaven and 4th Avenue Holiday Fair
12/9 Fantasy of Lights Boat Parade and Dinner
12/11 Zoo Lights, Dinner, Mormon Temple
12/14 Christmas Dinner and Party on Wheels
12/17 Besh Ba Gowah Annual Festival of Lights
12/22 Christmas in Nashville
12/30 Rose Bowl Parade Family Getaway
12/30 Rose Bowl Parade Four Day Getaway (includes Volunteer Opportunity)
12/31 Rose Bowl Parade Mini-Getaway
2018
1/28-2/1 California Dreamin’
2/16-2/18 Lake Havasu Pyro Fireworks and Laughlin
2/25-2/27 Line dance on the London Bridge/Laughlin