Sun Lakes – Cottonwood Palo Verde at Sun Lakes

 

Message from the President

Anne Montgomery

Kudos to General Manager Steve Nolan and his team, whose implementation of energy conservation measures has earned Cottonwood Palo Verde a nomination for SRP’s 5th Annual Champions of Energy Efficiency Awards. Great job, all!

As summer moves toward fall, projects large and small have been completed, are in progress or have been added to the pipeline. Among these are: The Cottonwood Lounge Restroom expansion and remodel is nearing completion after a delay for floor plan adjustments and County permitting issues; the installation of a synthetic putting surface and landscape lighting at Sisk Park; the replacement of the gate arms and control units at both the Michigan and San Tan Gates. In the pipeline are a storage unit for the Cottonwood Maintenance Facility and additional LED landscape and pole lighting in both Cottonwood and Palo Verde.

Fitness Activity Center (FAC) Update: All minor additions and amendments to the Plan of Development (POD) required by the County were mitigated and the plans resubmitted. We hope to have approval by the time you read this update. We are still anticipating beginning construction late Fall 2018 with completion 10 months +/- thereafter. As always, this timeline is wholly dependent on timely County approvals.

Please meet Employee of the Month Mike Wortley. He has been employed in the Facilities department since March, 2017, as the pressure washer. Mike has a “can-do” attitude and takes it upon himself to go above and beyond his assigned job duties to make sure the Association’s property is kept clean and well maintained. Congratulations, Mike, and thank you!

Happy Labor Day, everyone! We can start thinking about friends and neighbors beginning to return to CWPV, along with milder temperatures.

Board of Directors meeting minutes

Gay Zawatski

Directors Present: Anne Montgomery, Roger Beagle, Woody Neiman, Gay Zawatski, Don Hicks, Bill Greer, Hank Unck

Directors Not Present: None

Also Present: General Manager Steve Nolan

Guests: None

Call to Order: President Anne Montgomery called the meeting to order at 3:00 p.m. in the Saguaro Room. She stated the meeting was being recorded for the accuracy of the minutes.

Pledge of Allegiance: Secretary Gay Zawatski gave a biography of the military and professional career of U.S. Marine Mike Wortley. Mike Wortley was thanked for his service and led the audience in the Pledge of Allegiance.

Approval of the June 27, 2018, Board Meeting Minutes: President Montgomery called for the approval of the June 27, 2018, Board Meeting Minutes. Woody Neiman made a motion, seconded by Roger Beagle, to approve the June 27, 2018, Board Meeting Minutes. The floor was opened to Board and homeowner comments. There was no discussion. Motion carried unanimously.

President’s Message: President Montgomery thanked Mr. Nolan and his managers for their attention and implementation of energy conservation measures and dollar savings, which have earned CWPV a nomination for SRP’s 5th Annual Champions of Energy Efficiency Awards.

Employee of The Month: President Montgomery announced that Mike Wortley is our Employee of the Month for July. Mike has been employed in the Facilities Department since March 27, 2017, as the pressure washer. He is a hard worker who is thorough in what he does. He consistently responds with a positive can-do attitude and completes his work in a timely manner. Mike always pays attention to the safety of our homeowners and goes above and beyond in his duties! He has a friendly nature and willingness to always help others. Thank you, Mike!

Treasurer’s Report: Treasurer Woody Neiman presented the June 30, 2018, Financial Summary. A detailed report will be available for viewing in Homeowner Services. Bill Greer made a motion, seconded by Hank Unck, to approve the June 30, 2018, pre-audited Financial Report. The floor was opened to Board and homeowner comments. Gary Bross, homeowner, asked about surplus funds at the end of the year and if they were going toward the new Fitness Center and if we expect to have a surplus at the end of the year. Mr. Neiman responded yes and noted if there is a surplus of funds it could be moved into the Capital Reserve, Capital Improvement or the Carry Forward Fund. Motion carried unanimously.

Committee and Task Force Reports:

The following committees did not meet in July: Architectural Compliance, Audit & Finance, Communications, Election Committee, Facilities & Grounds, Food & Beverage, Golf and Safety, Security & Access.

Recreation: The report was given of their meeting held on July 2. Their next meeting is September 4 at 1:30 a.m. in the A-9 Phoenix Room.

They have one recommendation for the Board: 1) Approve changes to Board Policy 7-50 Tennis Court Regulations, Item II-D. They have no recommendations for Management.

Project Reports:

Fitness Activity Center Project: Steve Nolan (GM), Don Hicks (Board Member) and Ken Eller (Architect) met with the Maricopa County Technical Advisory Committee (TAC) on July 17. As previously reported, the County changed Planners. With the change in Planners, there was confusion at the County regarding the POD and the submittal designation clause. Mr. Eller was able to supply the new Planner with the original Planner’s written POD ruling. Mr. Nolan and Mr. Eller were then able to get the POD designation clarified with the County. TAC gave minor revisions/additions to the POD and those revisions/additions were submitted to TAC. Because of the change in Planners and the filing confusion, the POD was delayed. We are hoping to receive the POD approval soon and start construction in the late fall. Homeowner questions: 1) Is there a six-week loss in time due to the approval process? Yes, however, there was cushion built-in to the construction start date. 2) Why did they change Planners? We don’t know.

Management Report: Steve Nolan gave the management report. Steve introduced the new Common Area Manager Pat Lynch. He noted the Michigan pool repairs are continuing and the scope of work has increased due to needed additional repairs. The pool will be closed for a few more weeks. The PV gate arms have been installed, the CW restroom project is behind schedule due to adjustments in the floor plan and County permitting issues. CWPV has been nominated for the SRP Energy Efficiency Reward and a letter from SRP was read by Mr. Nolan.

There was discussion on the following topics: None

Directors Comments:

Hank Unck: Welcomed homeowners and thanked Mike Wortley for his service, noted the ACC committee is still working through the summer even though they are not meeting and has issued 71 permits as of July 20 for July.

Gay Zawatski: Welcomed homeowners and Pat Lynch, thanked Don Hicks and Steve for all their work on the new Fitness Facility.

Roger Beagle: Thanked Mike W., thanked Gay and Anne for helping with the new dress code, thanked the managers and employees who work outside in this heat.

Woody Neiman: Thanked and congratulated Mike for his service and being Employee of the Month, noted the SRP recognition award, thanked workers and employees.

Bill Greer: Thanked Mike, welcomed Pat, thanked the employees.

Don Hicks: Thanked the homeowners for attending and asking questions regarding the FAC, reminded everyone there are openings on the committees and to volunteer, welcomed Pat, thanked and congratulated Mike.

Capital Reserve Replacement Fund Requests:

President Montgomery introduced Capital Reserve Replacement request #11, Item A.

Don Hicks made a motion, seconded by Roger Beagle, to approve the purchase of a 2019 Cushman 1200X Utility Vehicle for the Facility Maintenance, for $9,019.56 + 10% contingency for a total of $9,921.52 from A-1 Golf Carts.

The floor was opened to Board and homeowner discussion. The 10% contingency is for the purchase of a trailer for the Utility Vehicle. Motion carried unanimously.

President Montgomery introduced Capital Reserve Replacement request #11, Item B.

Woody Neiman made a motion, seconded by Gay Zawatski, to approve the replacement of three Point of Sale (POS) computers for the Cottonwood Bar and Grill, for $5,337.00 + 10% contingency for a total of $5,870.70 from Dell Computers.

The floor was opened to Board and homeowner discussion. The 10% contingency is for miscellaneous wires/switches during installation. Motion carried unanimously.

President Montgomery introduced Capital Reserve Replacement request #11, Item C.

Hank Unck made a motion, seconded by Gay Zawatski, to approve the replacement of four Point of Sale (POS) computers for the Palo Verde Restaurant, for $6,776.00 + 10% contingency for a total of $7,453.60 from Dell Computers.

The floor was opened to Board and homeowner discussion. The 10% contingency is for miscellaneous wires/switches during installation. Motion carried unanimously.

President Montgomery introduced Capital Reserve Replacement request #11, Item D.

Woody Neiman made a motion, seconded by Hank Unck, to approve the replacement of the current Michigan Pool pop-up water circulation system, from Cool Pools ($1,875.00) and Specialty Cleaning Services ($3,369.18) for a total of $5,244.18.

The floor was opened to Board and homeowner discussion. There was no discussion. Motion carried unanimously.

President Montgomery introduced Capital Reserve Replacement request #11, Item E.

Roger Beagle made a motion, seconded by Don Hicks, to approve the replacement of the current Steamer Convection Oven at the Cottonwood Bar and Grill, for a total of $13,510.08 from Scottsdale Restaurant Supply.

The floor was opened to Board and homeowner discussion. There was no discussion. Motion carried unanimously.

PV Gate Reserve Fund: None

Capital Improvement Fund Requests:

President Montgomery introduced Capital Reserve Replacement request #13, Item A.

Woody Neiman made a motion, seconded by Roger Beagle, to approve the installation of landscape lighting, including additional pole lighting, in both Cottonwood and Palo Verde, for the bid of $22,306.01 plus miscellaneous electrical supplies ($1,318.23) and a 10% contingency for a total cost of $25,986.66 from Home Depot.

The floor was opened to Board and homeowner discussion. It was noted that all lights will be changed to LED. Motion carried unanimously.

Voluntary Contribution Fund: None

Old Business:

President Montgomery introduced Old Business request #15, Item A.

Hank Unck made a motion, seconded by Roger Beagle, to approve revisions to ACC Guideline Page 18, #21 Painting (Exterior), Item A, referencing additional information regarding staged painting and project completion requirements.

The floor was opened to Board and homeowner discussion. There was no discussion. Motion carried unanimously.

New Business: None

First Readings:

President Montgomery introduced First Readings request #17, Item A.

The Board of Directors agreed to place the changes to Board Policy 7-50 Tennis Court Regulations, Item II-D. CTC Organized Tournaments, Interclub and Intraclub Events into First Readings for the month of August.

The floor was opened to Board and homeowner discussion. There was no discussion. Motion carried unanimously.

Homeowner Comments:

* Gary Bross asked why the Capital Reserve Replacement Fund “Year to be Replaced” is no longer on the Agenda. Mr. Nolan noted that it is in the Board packet. It is not on the Agenda because it causes debate and the date is an estimate for replacement.

The meeting adjourned at 3:45 p.m.

From the Recreation Department

All tickets for Cottonwood Palo Verde shows and events can be purchased at our Homeowner Services location.

Upcoming “TAD” Concerts:

Tuesday, September 25 – “The Glen Campbell Story”

Tuesday, October 23 – “The Chicago Experience”

Tuesday, November 13 – “The American Bombshells”

Tuesday, December 4 – “So This Is Christmas” (All New Show!!)

2019 TAD Concert Shows and Dates:

January 8 – Nashville Gold

January 22 – Elvis

January 29 – Mark Preston (Letterman)

February 6 – The Fly Boys

February 12 – The 3 International Tenors

February 26 – The Rat Pack

March 5 – Fleetwood Mac

March 19 – The Piano Men

March 26 – Garth Brooks

April 16 – Eagles

April 23 -Cher and The Righteous Brothers

May 7 – ‘50s Rock ‘n’ Roll

May 21 – Johnny Cash

June 11 – Beach Boys

July 23 – 1970s Rock Me Gently

August 20 – Roy Orbison

September 24 Not Fade Away

October 15 – Creedence Clearwater Revival

November 12 – Chicago

December 10 – So This Is Christmas

Ladies Coffee

Hope all you Ladies are ready to start coming to our monthly Ladies Coffee again. We’ll be starting on Wednesday, October 3. The price is still $3 (pay at the door), and you’ll receive a raffle ticket, hot coffee or tea, iced tea and cookies. Our coffees will start at 10:30 a.m. on the first Wednesday of each month (October through April) EXCEPT for November (it will be on the 14th). October’s coffee will include a fashion show by Bon Worth, a snippet from the Sun Lakes Community Theatre’s fall production, 12 Angry Jurors, and a sample of the ImproVables Show that will take place in the Saguaro Room on October 13.

Third Annual Fun Walk

To make it easier for everyone this year, we are taking registration applications NOW for the Saturday, November 3, Third Annual Fun Walk (all Sun Lakers and their guests are invited). The walk will start at 9:00 a.m. at the greenbelt (North Lake) across from the CW tennis courts. Applications can be picked up at the Cottonwood Homeowner Services Office or you can go online at www.cottonwoodpaloverdefoundation.org. The fee is still only $20. For that you will receive a t-shirt, a goodie bag, a great Pep Rally the night before along with a free raffle ticket for a chance to win a super gift (must be present to win). The Pep Rally will be in the San Tan Ballroom on Friday, November 2, starting at 5:30 p.m. for Registered Walkers ONLY. Come and enjoy platters of fruits, vegetables and a variety of cheese. All profit will go to the Cottonwood Palo Verde Foundation, which contributes and supports all of Sun Lakes.

Annual Open House/Community Day

We are already starting to work on our annual Open House which will be held this year on Saturday, October 13, from 9:00 a.m. to noon in both the Cottonwood San Tan Ballroom and Saguaro Room. If your club/organization/class was in this event last year, you should have received your invite by email. If you have never been in it before, contact Julie at 480-384-4065 for help.

Halloween Dinner/Dance

All you Halloween enthusiasts, get your costumes ready for another scary, but fun-filled night. Wednesday, October 31, will be here soon, and the $20 tickets are going on sale Wednesday, September 19. It is not mandatory to wear a costume, but there will be great prizes given to the winners for the scariest, the best couple, the funniest and the most original. Doors will open at 5:00 p.m., buffet will be served from 5:30 to 6:30 p.m. and dancing along to some great songs with DJ Jamal from 6:30 to 9:30 p.m. Menu includes: beef ribs, chicken wings, chili station, harvest vegetables, selection of salads and a selection of desserts.

Annual Impersonator’s Show – 2019

The Annual Impersonator’s Show for 2019 will be “Duets.” This includes Liza Minnelli, Cher, Elton John and Tom Jones. What a great show this is going to be! The date is set for Thursday, March 7, 2019, in the San Tan Ballroom. The $20 tickets go on sale Wednesday, November 7, 2018. Doors open at 6:00 p.m. for a 7:00 p.m. show. If the 7:00 p.m. show sells out, only then we will open a 3:00 p.m. show.

FREE Annual Christmas Golf Cart Parade and Show

It’s never too early to start planning your holiday events. Mark your calendars now for Friday, December 7, to attend Cottonwood and Palo Verde’s FREE Annual Christmas Golf Cart Parade and Show. As always, we will start at Palo Verde’s Country Club for some good ol’ hot turkey soup, crackers and drinks. Santa, Mrs. Claus, daughter Joyce, Elves Bud and Julie and Sonja the Snowman. Bring your cameras for some great photos. We’ll enjoy professional Christmas singers and lots of beautifully-decorated golf carts. Prizes will be given to 1st, 2nd, 3rd and 4th. When it’s time (approximately 6:15 p.m.), we will all be escorted to Cottonwood’s San Tan Ballroom by our ever-ready and loyal Sun Lakes Sheriff’s Posse. At the ballroom, you’ll be treated to FREE hot cocoa, hot apple cider, hot coffee and cookies. The Christmas show will start at 7:00 p.m.

The Magic of Raymond – Just One More Time, Again!

Tickets go on sale Tuesday, December 4, for a fun night of magic and laughter. Show date is scheduled for Tuesday, January 15, 2019! Ray Texeira will be performing in the San Tan Ballroom that night starting at 6:30 p.m. Doors will open at 6:00 p.m. with a no-host bar. For $15 you’ll see Big Stage Illusions, Loads of Comedy and Audience Participation.

Sun Lakes Community Theatre’s The Improvables at Cottonwood

Sun Lakes’ own improvisation troupe will be performing in Cottonwood’s Saguaro Room on Saturday, October 13. Dinner at 5:00 p.m. will include loaded baked potato bar with sour cream, bacon, cheese, butter and chives, a salad bar (ranch or balsamic dressings) and assorted cookies. The price for the show and dinner is $20. Tickets are on sale at Cottonwood’s Homeowner Services.

Hamilton High Football Games

The Hamilton High Football Schedule is ready. Homeowners will be picked up at our Cottonwood flagpole (by the library) at 6:00 p.m. each game. There is no cost for the school bus ride or the game ticket. Please sign up for the games at Cottonwood’s Homeowner Services: All Games are on Fridays!

September 7 – Tolleson

September 21 – Dobson

October 19 – Perry

October 26 – Chandler

Veteran’s Day Ceremony

Please take time out from your busy day and join us in the San Tan Ballroom on Monday, November 12, as we honor our brave men and women of our United States Arm Forces.

This event is FREE and will start at 2:00 p.m. Cookies, hot coffee or iced tea will be served.

Shears To You

Step in and see how beautiful you can be. Shears To You mobile salon will be parked on Thursdays at Cottonwood in the east parking lot at the corner of EJ Robson and Brentwood from 8:00 a.m. to 2:00 p.m. This is a complete mobile hair salon and style lounge offering a full menu of hair and nail services for men and women. To schedule your appointment, call 480-983-5378. The salon will be in the parking lot on Thursdays, September 13 and 27.

Lion City 2

You can find Lion City 2 Fashions and Accessories in Cottonwood’s A-9 Phoenix Room from 9:00 a.m. to 3:00 p.m. this summer and fall on the following dates: September 11 and October 9. Bring a couple of your friends and neighbors for something fun to do that day.

Upcoming Food & Beverage Events

Saturday, September 1 – Palo Verde – Line Dancing and Dinner or full menu

Friday, September 21 – Cottonwood – Beer Pairing Dinner

Wednesday, September 26 – Cottonwood – National Pancake Day

Saturday, September 29 – Palo Verde – New Menu Wine Pairing

Tuesday, November 6 – Palo Verde – Celebration of Golf

Saturday, November 17 – Palo Verde – Cottonwood/Palo Verde’s 40th Anniversary

The Bike Shop

Need your bike repaired? Well come to The Bike Shop repair station located in Cottonwood’s east parking lot. They’ll be there the fourth Tuesday of each month from 8:00 a.m. to noon, September 25, October 23, November 27, December (TBD)

FREE Exercise Equipment Classes

Personal Trainer Deryk Garmanian and his assistant/homeowner Brenda Waara will be instructing, at no cost, a Weight Room & Equipment Orientation Class for Cottonwood and Palo Verde homeowners in the Ladies Fitness Center from noon to 1:00 p.m., for both men and women on the third Wednesday of the month. Here are the scheduled dates: September 19, October 17, November 21 and December 19.

Healthwaves Lab Screenings and Testing

Healthwaves will be available for testing in Cottonwood’s Paint Room (A-7) from 8:00 a.m. to noon on the second Monday of the month. They also handle flu shots and pneumonia shots. Dates for 2018: September 10, October 8, November 12 and December 10.

Rover’s Rest Stop

Mark your calendars and tell all your friends that Rover’s Rest Stop’s Meet & Greet Adoptions will be held on the second Saturday of each month. In the summer months, they will be in Cottonwood’s A-6 (Dance Room) per weather conditions, from 9:00 a.m. to noon. Here’s a great chance for you to bring home an adorable new family member. For more information, call 480-600-2828 and, remember, a little dog will be there waiting desperately for a place to call home. Dates are September 8, October 13, November 10 and December 8.

Upcoming Traveling Tours through “Free Spirit”

To book any of these trips, call Free Spirit Vacation at 480-926-5547 or email [email protected] Please remind them that you are a Cottonwood Palo Verde homeowner. Event information flyers can be found at Cottonwood’s Homeowner Services or CW Library.

2018

9/05 – Scottsdale Culinary Institute

9/09 – Escape to Flagstaff

9/20-9/24 – Durango/Silverton

10/09-10/12 – Albuquerque Balloon Fiesta

10/09-10/12 – Rocky Point Four Day Getaway

10/18-10/19 – Free Spirit Birthday Bash – We’re Going to Sedona

11/08-11/09 – Overnight Mystery Tour

11/19-12/04 – Thanksgiving in Hawaii – Star Princess

11/20-11/23 – Thanksgiving in  San Diego