Board of Director meeting minutes (unapproved) July 27, 2016
Directors present: Roger Beagle, Bill Greer, Bud Jenssen, Anne Montgomery, Woody Neiman, Dick Norris and Mel Rasmussen
Also present: General Manager Steve Nolan
President Dick Norris called the meeting to order at 3:00 p.m. He stated that the meeting is being recorded for accuracy of the minutes.
Secretary Anne Montgomery gave a short biography of the military career of retired Army Colonel Gerald Morris. Col. Morris led the Pledge of Allegiance and was then thanked for his military service.
Mel Rasmussen made a motion, seconded by Anne Montgomery, to approve the July 27, 2016 Board Meeting Minutes.
The floor was opened to Board and homeowner comments – no comments. Motion carried unanimously.
PRESIDENT’S MESSAGE:
President Dick Norris acknowledged the recent passing of homeowner, Barry Mostovoy. He spoke of his service to the community in his previous roles as Board President and on The Forum and in charge of the New Friends Ambassador Program. He then asked for a moment of silence to recognize Barry Mostovoy and his service to our community.
TREASURER’S REPORT:
Treasurer Woody Neiman presented the June 30, 2016 Financial Summary. A detailed report will be available for viewing in Homeowner Services.
Mel Rasmussen made a motion, seconded by Anne Montgomery, to approve the June 30, 2016 pre-audited Financial Report.
The floor was opened to Board and homeowner comments – no comments. Motion carried unanimously.
COMMITTEE REPORTS:
The following committees did not meet in July and will not meet in July or August: Architectural Compliance, Audit and Finance, Communications Committee; Election Committee; Facilities and Grounds Committee; Food and Beverage Committee; Golf Committee and Safety, Security and Access Committee.
Recreation Committee: The report was given of its meeting held on July 11. Among the subjects discussed were the November 5 Community Fun Run for which they are asking for volunteer help and the white comment card usage presentation by Joan Orent of the Communications Committee. The monthly and the upcoming recreation events were announced, including the SLCT play, Fox on the Fairway. The next meeting was August 1 at 1:30 p.m. in the Phoenix Room.
The committee has no recommendations for the Board or management.
Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.
Health and Wellness Center Task Force: Anne Montgomery reported that HWCTF met on July 12. The following were topics of discussion: the history of HWCTF; project promotion by the HWCTF communications subcommittee. A subcommittee of HWCTF will be meeting for the purpose of reviewing RFQ submissions sent to eight architects. HWCTF will then present three out of the eight to the Board. The next meeting was scheduled for August 9 at 2:00 p.m. in the Saguaro Room.
PROJECT REPORTS:
Painting of CW Main Complex: Steve Nolan reported the painting project will be finished by the end of next week and this will be his final report.
Pavers around Tennis Court No. 1: Steve Nolan reported that the pavers were started today with the project to be finished by end of next week.
MANAGEMENT REPORT:
General Manager Steve Nolan gave the Management Report. Mr. Nolan used his report to name the multitude of projects that maintenance have been working on this month. Mr. Nolan stated is appreciation for all of their hard work.
Roger Beagle thanked maintenance for the painting of the T-walls.
DIRECTORS COMMENTS:
Bill Greer thanked Col. Morris for his military service; confirmed with Marshall Reichert and Danielle Ipe how special dietary requests are handled in the restaurants; gave kudos to Jim Miller’s extra effort during the main break at CW.
Roger Beagle thanked Marshall Reichert and Kieran Murphy for their professionalism in handling a recent incident at PV; thanked Col. Morris for his military service; thanked Linda Caton for providing great entertainment.
Woody Neiman thanked Col. Morris for his military service; he thanked all staff for their efforts; announced the budget meetings starting in August with the Second Quarter Budget Meeting which will be held in the Saguaro Room on August 4 at 2:00 p.m.
Mel Rasmussen thanked Col. Morris for his military service and for their friendship; commented on the ability of Jim Miller and thanked him and his staff.
Anne Montgomery thanked Col. Morris for his military service and his wife, Helga for her support; commented on what a fantastic staff we have at CWPV.
Bud Jenssen thanked Col. Morris for his military service; thanked Jim Miller, Food and Beverage and staff.
Dick Norris thanked Col. Morris for his military service; thanked the staff and management.
CAPITAL RESERVE REPLACEMENT FUND REQUESTS:
Dick Norris introduced Capital Reserve Request No. 10, Item A.
Roger Beagle made a motion, seconded by Anne Montgomery, to approve the Cottonwood fairway sand project (purchase of 600 tons of fairway sand) to be completed in multiple phases over several years, for the low bid of $9,121.20 from The Source, plus a 10 percent contingency, for a total cost of $10,033.32.
The floor was opened to Board and homeowner comments. No comments. Motion carried unanimously.
Dick Norris introduced Capital Reserve Request No. 10, Item B.
Anne Montgomery made a motion, seconded by Bud Jenssen, to approve reupholstering of seven Cottonwood restaurant and bar booths for the low bid of $1,944 from Vasile’s Custom Upholstery, plus a 10 percent contingency, for a total cost of $2,138.40.
The floor was opened to Board and homeowner comments. When asked by the Board for input regarding this project, Danielle Ipe explained why Vasile’s was chosen and how the project would be done with no down time for the Bar and Grill. No further comments. Motion carried unanimously.
Dick Norris introduced Capital Reserve Request No. 10, Item C.
Woody Neiman made a motion, seconded by Anne Montgomery, to approve the replacement of the of Palo Verde kitchen dishwasher, for the bid of $12,887.70 from Accurate, plus a 10 percent contingency, for a total cost of $14,176.47.
The floor was opened to Board and homeowner comments. When asked by the Board if Marshall Reichert had any comments regarding this washer, he stated it was a good product. No further comments. Motion carried unanimously.
PV GATE RESERVE FUND: None
CAPITAL IMPROVEMENT FUND REQUESTS: None
VOLUNTARY CONTRIBUTION FUND: None
OLD BUSINESS:
Dick Norris introduced Old Business Item Nos. 14A and 14B.
Woody Neiman made a motion, seconded by Anne Montgomery, to approve changes to BP 10-02 ACC Committee Charter.
The floor was opened to Board and homeowner comments. No comments. Motion carried unanimously.
Anne Montgomery made a motion, seconded by Bud Jenssen, to approve changes to BP 6-02 Violations of Covenants, Conditions, Restrictions Rules and Regulations.
The floor was opened to Board and homeowner comments. No comments. Motion carried unanimously.
Dick Norris introduced Old Business Item No. 14C – changes to BP 7-60 Pickleball Courts Regulations.
It was unanimously decided by the Board that changes to BP 7-60 Pickleball Courts Regulations be removed from the agenda until next month for further revision.
FIRST READINGS: None
HOMEOWNER COMMENTS: None
The meeting adjourned at 3:40 p.m.
Message from the Board President
Dick Norris
As our homeowners return from their summer locations the Association’s activities will begin to pick-up. This is a good time to remind everyone that it’s not too late to fill out an application to serve on one of our nine committees. Just stop by Homeowner Services for an application, fill it out and return it by the deadline of September 15.
During the past three months our community has experienced the passing of two dedicated, valued homeowners.
Bob Spruiell served five years on the Board of Directors as Secretary and Vice President from 2005-2010. Bob stepped up to the plate once more in 2012-2013 to fill a vacancy on the Board as a Director.
Bob served as Board Liaison to the following committees: Architectural Compliance, Facilities and Grounds and Food and Beverage. Bob was also an active member of the Renovation Oversight Team. During Bob’s tenure he was an active participant in many Board decisions that contributed to the enhancement of our CWPV community.
Barry Mostovoy served on the Board of Directors from 2001-2004 as a Member-at-Large and as President. He served as the Board Liaison to both the Golf and Food and Beverage Committees. He also served on the Golf Committee from 2007-2009 as Chair and member.
Barry was actively involved in The Sun Lakes Forum from 2003-2009 as New Friends Ambassador Coordinator and as Vice-President. In 2004, when The Forum was in force, Barry was selected to supervise the Ambassador Program. His duties were to provide training for new Ambassadors and create a process for calling and conducting tours for the new home buyers. When The Forum disbanded in 2010, the Communications Committee took over the Ambassador Program and Barry continued as its Supervisor up to the time of his passing.
Both Bob and Barry’s contributions to our community have been many and they will be missed.
There have been many improvements made during the summer to our Cottonwood Palo Verde facilities. To name just a few, the Cottonwood buildings have been given a fresh coat of paint, renovations and upgrades around tennis court No. 1 is nearing completion; Palo Verde has a new dance floor and carpeting, the Cottonwood Bar and Grill booths have been reupholstered and the Cottonwood bar top has been replaced.
Be sure and check The Flyer and In The Know for dates and locations for Budget Planning Sessions for 2017. It’s important that you stay informed and involved in our community.
The Board of Directors is looking forward to another active and productive winter season for our homeowners.
Upcoming events
All tickets for Cottonwood Palo Verde shows and events can be purchased at our Homeowner Services location.
TAD CONCERTS – TICKETS ARE GOING FAST!
The tickets ($20) are on sale now at Cottonwood’s Homeowner Services. Doors open at 6:00 p.m. with a no-host bar. Shows will start at 7 p.m.
Wednesday, September 7 – ABBA FAB – The premier ABBA Experience
Wednesday, October 12 – DECEMBER ‘63 – JERSEY BOYS – 3:00 p.m. Show
Wednesday, November 16 – MOTOWN – 3:00 p.m. Show
Wednesday, December 14 – CHRISTMAS TRIBUTE (all new show)
TRIBUTE TO ABBAFAB – TAD CONCERT
Date is set for Wednesday, September 7 in the San Tan Ballroom. Having played to sold-out crowds across the U.S. and abroad, ABBAFAB is a stunning tribute to the music of ABBA featuring sensational talents of some of TAD’s most talented artists and musicians. Doors open at 6:00 p.m. with a no host bar; show starts at 7:00 p.m. Tickets are $20.
TICKETS FOR DECEMBER ‘63 AND MOTOWN TAD CONCERTS AT 3:00 P.M.
For those of you who missed out on getting show tickets for the Wednesday, October 12 7:00 p.m. December ‘63 show, or the Wednesday, November 16 7:00 p.m. Motown show, you can now purchase tickets for a 3:00 p.m. show. Ticket price is still $20 and they will go fast!
TAD WINTER CONCERT SERIES – TICKETS GO ON SALE!
Tuesday, October 25 – San Tan Ballroom!
You won’t want to miss the opening day ticket sells for our TAD Winter Concert Series. This year, on opening day, we will be selling series tickets in the San Tan Ballroom (after opening day they will be for sale at Cottonwood’s Homeowner Services). Doors will open at 8:00 a.m. Patrol will be on hand to pass out line numbers and check to see that you have a Sun Lakes homeowner’s card. Tables and chairs will be provided along with hot coffee, hot tea or iced tea. For your entertainment, TAD will be making an appearance on our stage with a show snippet. Single tickets are still only $20. Series tickets (seven) will be $120, which means you’ll receive one ticket FREE. Here are the series shows and dates:
Tuesday, January 10 – Jimmy Buffett
Tuesday, January 17 – Rolling Stones
Monday, February 6 – Piano Men: Generations (Elton John and Billie Joel)
Tuesday, February 21 – Shania Twain and Tim McGraw
Wednesday, March 1 – Whitney Houston
Tuesday, March 14 – Credence Clearwater Revival (CCR)
Tuesday, March 28 – Doobie Brothers
What a line up! All shows start at 7:00 p.m.
DJ JAMAL – SUMMER DANCES
Our $5, Saturday night DJ Dances are back again for the summer and tickets are sold at Homeowner Services. We are glad to have DJ Jamal with us again spinning a variety of songs for everyone. Doors open at 5:00 p.m. for food service (limited food menu) and a no host bar. You order your meal at the San Tan Ballroom bar, giving them your table number. Your food will be delivered to you and removed when you’re finished. Dancing runs from 6:30-9:30 p.m. All Sun Lakers and Guests are invited.
September 17 and October 8.
COTTONWOOD PALO VERDE FUN WALK IS COMING NOVEMBER 5
Get out your walking shoes everyone! The very first Cottonwood Palo Verde Fun Walk is scheduled for 9:00 a.m. on Saturday, November 5. The walk will take place around one or all of the five Cottonwood Lakes – it’s your choice. You can either do a 1/2 mile walk, a one mile walk or go for the gold with the 2.7 mile walk. Starting and ending points will be at Cottonwood’s greenbelt across from the Cottonwood tennis courts. Water will be provided at several points along the routes. For a $20 fee, participants will get a Fun Walk tee shirt, a goodie bag and admittance to the Friday night pre-walk party (November 4). The walk is sponsored by our own Cottonwood Palo Verde Foundation who will be contributing the donations to Neighbors Who Care. Registration deadline is October 21. Please note that your $20 fee (donation) may be fully tax deductible. Forms for registration can be downloaded at www.cottonwoodpaloverdefoundation.org or you can pick them up at Cottonwood’s Homeowner Services (Administration Building).
CALLE ROSE – SHOP TILL YOU DROP EVENT
Calle Rose will be here on Friday, September 23 from 9:00 a.m.-5:00 p.m. and Saturday, September 24 from 9:00 a.m.-4:00 p.m. in the Saguaro Room. Michelle will transform the room into a fabulous shopping boutique. There will be beautiful clothes, purses and jewelry. Have a girl’s day out with a friend and shop till you drop!
KENNY HESS
If you love to hear great country western songs by entertainers like Merle Haggard, Vince Gill, Charlie Pride, Brooks and Dunn and many more, then you need to buy a ticket to hear the smooth, golden voice of the famous Kenny Hess. Kenny will be performing in the San Tan Ballroom on Saturday, September 3. The $15 tickets are on sale at Cottonwood’s Homeowner Services. Doors open at 6:00 p.m. with a no-host bar. Show starts at 7:00 p.m.
TRAVEL DESTINATIONS AND PRODUCTS AROUND ARIZONA AND BEYOND
Travel professionals from “Around the Corner to Around the World” will be at Cottonwood’s San Tan Ballroom to conduct an educational and entertaining presentation featuring travel destinations and products around Arizona and beyond. There will be free entertainment, refreshments and door prizes will be awarded. Please RSVP by calling Free Spirit Vacations and Events at 480-926-5547 or email [email protected].
The date is set for Wednesday, November 16 from 11:00 a.m.-noon. All Sun Lakers and guests are invited.
ARIZONA LOW VISION PRESENTATION
Briggs Cunningham, has been working with the blind and visually impaired for a number of years. During that time, he has become an expert in assessing the needs of the visually impaired and improving their day-to-day lives. Briggs will be providing a presentation and introducing low vision devices at Cottonwood’s Ceramic Room A8 on Thursday, November 10 from 1:00-2:00 p.m. He will also be demonstrating the Smart Reader which is a small camera system that reads out-loud your printed material. Catalogs will be available. There will be time to answer any questions you might have.
FREE HAMILTON HIGH SCHOOL 2016 FOOTBALL GAMES
Once again this fall season, Hamilton High will be sponsoring FREE football games to all Sun Lakers, including the school bus ride. The bus will pick you up at 6:00 p.m. at the Cottonwood flagpole. Please sign up at Cottonwood’s Homeowner Services Center if you’d like to join us. All games are on Fridays. Schedule dates:
September 2, September 23, October 21 and October 28
IMPERSONATORS 2017 SHOW
Tickets are on sale NOW for next year’s Impersonators Show titled Gone, But Not Forgotten. Featured impersonators will be Patsy Cline, Roy Orbison, Ricky Nelson and the Everly Brothers. Tickets are still available for the 3:00 p.m. show. Date is set for Monday, March 13, 2017. There will be a no host bar.
LION CITY 2 – LADIES FASHIONS
Come see all the beautiful clothes, purses and jewelry for sale in Cottonwood’s Phoenix Room (A9) from 9:00 a.m.-3:00 p.m. on the following Thursdays:
September 1 and October 6
COTTONWOOD’S COMMUNITY DAYS/OPEN HOUSE
Mark your calendars for Saturday, October 8 for Cottonwood Palo Verde’s annual Open House/Community Days event in the San Tan Ballroom and the Saguaro Room. Come see all the events, clubs, organizations and classes that are available to all Sun Lakers from 9:00 a.m.-noon.
LADIES COFFEE
The next Ladies Coffee will be Wednesday, October 5 in the San Tan Ballroom starting at 10:30 a.m. Cost will be $3. As always, we will be serving cookies, hot coffee or tea and iced tea. There will be fashion shows, entertainers, guest speakers and more, so bring your friends and neighbors for a good time!
2016 – 2017 Schedule: October 5, November 2, December 7, January 4, February 1, March 1 and April 5
HALLOWEEN ANYONE?
We had a GREAT TIME last year at our Halloween Party and Haunted House. So, we are going to do it again this year. We plan on throwing this scary party on Saturday, October 29, 2016, since Halloween falls on a Monday night. But don’t worry, Cottonwood plans on having a special Halloween Party in the Lounge on Monday Night, October 31.
There will even be a costume contest with prizes. So mark your calendars and save these dates! More details in the next Splash.
FOURTH AVENUE STREET FAIR IN TUCSON
Ladies and gentlemen, we will be busing as many people as we can to the annual Fourth Avenue Street Fair in Tucson on Friday, December 9. Tickets are still only $20. The bus will leave the Cottonwood flagpole at 8:00 a.m. It takes approximately 1-1/2 hours to get there, so we can actually start shopping around 9:30 am. You’ll need to get back to your bus by 2:30 pm. That gives you 5 hours to shop and by leaving at that time we can avoid heavy traffic. We can take as many busses as we want to!
FREE SKIN CANCER SCREENING
Dr. Joseph Allgeier of Radiant Complexions Dermatology Clinic will be conducting a free skin cancer screening in Cottonwood’s Phoenix Room (A9) from 8:00-11:00 a.m. on Wednesdays starting this fall. All Sun Lakers are invited. No appointment needed. The doctor will see you on a first come basis. Dr. Joe will be attending on these dates: October 12, November 9 and December 14.
FREE EXERCISE EQUIPMENT CLASSES
Personal trainer Deryk Garmanian and his assistant/homeowner, Brenda Waara will be instructing, at no cost, a weight room and equipment orientation class at the Ladies Fitness Center from Noon-1:00 p.m. for both men and women (at this time) on the following Wednesdays: September 21, October 19, November 16 and December 21. Please sign up at Homeowner Services. If there are less than three students, Deryk will cancel the class and contact those who have signed up.
HEALTHWAVES LAB SCREENINGS AND TESTING
Healthwaves will be available for testing in Cottonwood’s Paint Room (A7) from 8:00 a.m.-noon on Mondays: September 12, October 10, November 14 and December 12.
ROVER’S REST STOP
Mark your calendars and tell all your friends that Rover’s Rest Stop’s Meet and Greet will be held on Saturday, September 10 in Cottonwood’s Dance Room (A6) from 9:00 a.m.-noon. Here’s another chance for you to bring home an adorable new family member. For more information call 480-600-2828 and remember a little dog will be there waiting desperately for a place to call home.
BICYCLE REPAIR IN COTTONWOOD OCTOBER 14
Starting Friday, October 14, Two-Wheel Jones Bicycle Repair will be in Cottonwood’s east parking lot next to the tennis courts; and then every Friday after from 8:00 a.m.-2:00 p.m.
UPCOMING TRAVELING TOURS THROUGH “FREE SPIRIT”
To book any of these trips, call Free Spirit Vacations at 480-926-5547 or email [email protected]. Please remind them that you are a Cottonwood Palo Verde homeowner. Event information flyers can be found at Cottonwood’s Homeowner Services.
2016:
9/9: Musical Instrument Museum and Lunch
9/16-9/19: USA Fleet Week – San Diego and Yuma
10/5-10/8: Albuquerque Balloon Fiesta
10/9: Apple Annie’s in Wilcox
10/18-10/20: ENCORE – Free Spirit’s 20 Birthday Bash
10/22–10/25: St. Michael Indian School and Navajo Treasures
11/22–11/25: Thanksgiving in San Diego
12/12–12/16: Spotlight on New York City Holiday
12/22–12/26: Christmas in Nashville