Sun Lakes – Cottonwood Palo Verde at Sun Lakes

 

Upcoming June events

All tickets for Cottonwood Palo Verde shows and events can be purchased at our Homeowner Services location.

Upcoming “TAD” Concerts:

Tuesday, June 12 – “Not Fade Away” (Buddy Holly, Ritchie Valens and The Big Bopper)

Tuesday, July 24 – “December ‘63” (Frankie Valli & The Four Seasons Tribute)

Tuesday, August 14 – Linda Ronstadt

Tuesday, September 25 – “The Glen Campbell Story”

Tuesday, October 23 – “The Chicago Experience”

Tuesday, November 13 – “The American Bombshells”

Tuesday, December 4 – “So This Is Christmas” (All New Show!)

Third Annual Fun Walk

To make it easier for everyone this year, we are taking registration applications NOW for the Saturday, November 3, Third Annual Fun Walk (all Sun Lakers and their guests are invited). The walk will start at 9:00 a.m. at the greenbelt (North Lake) across from the CW tennis courts. Applications can be picked up at the Cottonwood Homeowner Services Office or you can go online at www.cottonwoodpaloverdefoundation.org. The fee is still only $20. For that, you will receive a t-shirt, a goodie bag, a great Pep Rally the night before, along with a free raffle ticket for a chance to win a super gift (must be present to win). The Pep Rally will be in the San Tan Ballroom on Friday, November 2, starting at 5:30 p.m. for registered walkers ONLY. Come and enjoy platters of fruits, vegetables and a variety of cheese. All profit will go to the Cottonwood Palo Verde Foundation, which contributes and supports all of Sun Lakes.

Cliff Castle Casino

The luxury bus will leave the Cottonwood Palo Verde Flagpole at 8:15 a.m. for the Cliff Castle Casino for a day of gambling. The cost is $15 and you will receive $25 in Casino Play when you arrive. Sign up in CW Homeowner Services by Thursday, June 14. Checks should be made out to “Cliff Castle Casino” (no refunds). The bus will leave the casino for home at 3:00 p.m.

Calle Rose Fashion Boutique

Enjoy a sizzling summer fashion boutique this June 15 and 16 (Friday 9:00 a.m. to 5:00 p.m. and Saturday 9:00 a.m. to 4:00 p.m.) in the Cottonwood Saguaro Room. Bring your friends and make it a special day. You’ll find tons of clothing racks of all kinds, jewelry, handbags and more! Plus, Fashion Jewelry Repair and Watch Batteries.

Annual Open House/Community Day

We are already starting to work on our annual Open House which will be held this year on Saturday, October 13, from 9:00 a.m. to noon in both the Cottonwood San Tan Ballroom and Saguaro Room. If your club/organization/class was in this event last year, you will soon be receiving your invite by email. If you have never been in it before, contact Julie at 480-384-4065 for help.

Lion City 2

You can find Lion City 2 Fashions and Accessories in Cottonwood’s A-9 Phoenix Room from 9:00 a.m. to 3:00 p.m. this summer on the following dates: June 12, July 10, August 14, September 11 and October 9. Bring a couple of your friends and neighbors for something fun to do that day.

Upcoming Food & Beverage Events

June 2 (Saturday) Summer Wine & Food Pairing at PV ($23 plus tax and gratuity)

June 17 (Sunday) Father’s Day Brunch at PV ($20 plus tax and gratuity)

June 17 (Sunday) Father’s Day Breakfast Buffet at CW ($12.95 plus tax and gratuity)

June 23 (Saturday) Mixed Dinner/Dance at CW ($20)

July 23 (Monday) National Hot Dog Day at PV

July 4 – Independence Day Dinner/Dance ($20)

FREE Exercise Equipment Classes

Personal Trainer Deryk Garmanian and his assistant/homeowner Brenda Waara will be instructing, at no cost, a Weight Room & Equipment Orientation Class for Cottonwood and Palo Verde homeowners in the Ladies Fitness Center from noon to 1:00 p.m., for both men and women on the third Wednesday of the month. Here are the scheduled dates: June 20, July 18, August 15, September 19, October 17, November 21 and December 19.

Healthwaves Lab Screenings and Testing

Healthwaves will be available for testing in Cottonwood’s Paint Room (A-7) from 8:00 a.m. to noon on the second Monday of the month. They also handle Flu Shots and Pneumonia Shots. 2018 dates: June 11, July 13, August 13, September 10, October 8, November 12 and December 10.

Rover’s Rest Stop

Mark your calendars and tell all your friends that Rover’s Rest Stop’s Meet & Greet Adoptions will be held on the second Saturday of each month. In the summer months, they will be in Cottonwood’s A-6 (Dance Room) per weather conditions, from 9:00 a.m. to noon. Here’s a great chance for you to bring home an adorable new family member. For more information, call 480-600-2828 and, remember, a little dog will be there waiting desperately for a place to call home. Dates: June 9, July 14, August 11, September 8.

Upcoming Traveling Tours through “Free Spirit”

To book any of these trips, call Free Spirit Vacation at 480-926-5547 or email sue@freespiritvacations.com. Please remind them that you are a Cottonwood Palo Verde Homeowner. Event information flyers can be found at Cottonwood’s Homeowner Services or CW Library.

2018

6/2-6/3 – Grand Canyon Railway Overnight

6/9 – Rockin’ 9 Mystery Tour

6/10-6/14 – Sierra Nevada Journey

6/28 – Lavender Festival at Red Rock Winery

7/9 – MIM – Musical Instrument Museum and Lunch

7/18-7/20 – Pageant of the Masters

8/9 – White Mountain Getaway and Lunch

8/10 – Arizona Cowboy Poets Gathering

8/14-8/15 – Sedona Summer Escape

8/31 – Los Angeles King Tut Exhibit

8/31 – Los Angeles Fleet Wee

Message from the President

Anne Montgomery

Congratulations to the managers and employees of our Golf, Kitchens and Facilities Maintenance areas for their meticulous organization and exacting standards. The Workman’s Comp inspector, during the recent semi-annual inspection, commented he had never seen such clean and well-organized facilities. Job well done by all involved. This requires constant vigilance and attention. Keep up the good work!

Congratulations, as well, to our administrative team whose efforts resulted in “no recommendations” after a recent risk management consultation by our insurance company.

I would like to introduce Rusty Raines, our April Employee of the Month. In the year he has been with us, Rusty has taken on painting, drywall, stucco work, plumbing, pool help, roofing projects and many other maintenance tasks. He is a veritable maintenance “jack-of-all-trades.” Rusty was one of three volunteers who assisted in repairing a water main break at Cottonwood. The repair took place from 10:00 p.m. to 3:00 a.m., which avoided shutting down all of Cottonwood’s facilities/kitchens. It is this willingness to do whatever is needed to solve a problem that makes an outstanding employee. Congratulations to Rusty on his recent promotion to assistant facilities manager. We wish him a long and happy tenure at Cottonwood Palo Verde.

In early May, the Plan of Development (POD) for the Fitness Activity Center was submitted to the Maricopa County Planning and Development Department. The POD is made up of nine separate categories with 57 individual required documents. This submittal is the first one required by the county. Arizona Law allows the county a 90-working-day approval timeframe. It is hoped that this may be reduced somewhat. Architect Ken Eller has put the finishing touches on the construction plans, which will be submitted after the POD is approved. We are still on schedule to begin construction in late Fall 2018. Stay tuned to The Flyer and In the Know for developing news.

Summer with its rising temperatures is almost upon us. Please remember to protect yourselves from heat-related illnesses by staying hydrated.

CWPV Board of Directors meeting minutes

Directors Present: Anne Montgomery, Woody Neiman, Gay Zawatski, Don Hicks, Bill Greer, Hank Unck

Directors Not Present: Roger Beagle

Also Present: General Manager Steve Nolan

Guests: None

Call to Order: President Anne Montgomery called the meeting to order at 3:00 p.m. in the Saguaro Room. She stated the meeting was being recorded for the accuracy of the minutes.

Pledge of Allegiance: Secretary Gay Zawatski gave a biography of the military and professional career of Navy Veteran Charlie Birkemo. Mr. Birkemo was thanked for his service and led the audience in the Pledge of Allegiance.

Approval of the March 28, 2018, Board Meeting Minutes: President Montgomery called for the approval of the March 28, 2018, Board Meeting Minutes. Woody Neiman made a motion, seconded by Don Hicks, to approve the March 28, 2018, Board Meeting Minutes. The floor was opened to Board and homeowner comments. There was no discussion. Motion carried unanimously.

Approval of the March 28, 2018, Annual Board Meeting Minutes: President Montgomery called for the approval of the March 28, 2018 Annual Board Meeting Minutes. Bill Greer made a motion, seconded by Gay Zawatski, to approve the March 28, 2018, Annual Board Meeting Minutes. The floor was opened to Board and homeowner comments. There was no discussion. Motion carried unanimously.

President’s Message: President Montgomery noted she was proud of the community vision for the new Fitness Center. She recognized all those involved from the start of the process, including the Task Force members. She congratulated the managers and staff of the maintenance and kitchen areas for their meticulous standards that impressed the Workers Comp Insurance Inspector. President Montgomery recognized the Administrative Staff for everything they do.

Employee of the Month: President Montgomery announced that Rusty Raines is our Employee of the Month for April. Rusty has been employed with the HOA for one year, starting as the Painting Maintenance Tech and recently being promoted to Assistant Facilities Manager. Rusty assisted in fixing the main water line break at Cottonwood, working from 10:00 p.m. to 3:00 a.m. last month. His willingness to get the job done makes Rusty a key member of the Maintenance Department.

Treasurer’s Report: Treasurer Woody Neiman presented the March 31, 2018, Financial Summary. A detailed report will be available for viewing in Homeowner Services.

Hank Unck made a motion, seconded by Gay Zawatski, to approve the March 2018, pre-audited Financial Report.

The floor was opened to Board and homeowner comments. There was no discussion. Motion carried unanimously.

Committee and Task Force Reports:

Architectural Compliance Committee: The report was given of their meetings held on April 3 and 17. Among the subjects discussed at the meetings were 123 permits were approved and 3 denied. Their next meetings are May 1 and 15 at 8:30 a.m. in the A-7 Paint Room.

They have one recommendation for the Board: 1) Approve revisions to the ACC Guideline for Mailbox and Mailbox Enclosures on page 18 into First Readings.

They have no recommendations for Management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Audit & Finance Committee: The report was given of their meeting held on April 5. Subjects discussed at the meeting included financial reports, monthly reports Fitness Center hardships, a new Committee Candidate interview. Members will be meeting with Chase Bank at their next meeting on May 3 at 3:00 p.m., in the Saguaro Room.

They have one recommendation for the Board: 1) Approve the appointment of Max Brittingham to the Committee.

They have one recommendation for Management: 1) Coordinate reciprocal updates between the Phases.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Communications Committee: The report was given of their meeting held on April 2. Ambassadors, Restaurant cards, white comment cards, library, email and website monthly reports were given. Their next meeting is May 7, 8:30 a.m., in the A-8 Ceramics Room.

They have no recommendations for the Board or Management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Election Committee: The report was given of their meeting held on April 4. Among the subjects discussed at the meeting were reviewed voting procedures, will have two open seats in the fall. Their next meeting is September 5 at 1:30 p.m., in the A-8 Ceramics Room.

They have no recommendations for the Board or Management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Facilities & Grounds Committee: The report was given of their meeting held on April 3. Among the subjects discussed at the meeting were reviewed the final draft of projects presented to the Board for 2018. Their next meeting is May 1, 10:00 a.m. in the Phoenix Room.

They have one recommendation for the Board: 1) Adopt the 2018 Facilities Project List.

They have no recommendations for Management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Food & Beverage Committee: The report was given of their meeting held on April 5. Among the subjects discussed at the meeting were the Board Liaison Reports, management reports, comment cards and homeowner letter. Their next meeting is May 3, 9:00 a.m., in the Saguaro Room.

They have no recommendations for the Board or Management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Golf Committee: The report was given of their meeting held on April 4. Among the subjects discussed at the meeting were reports from Board Liaison and Management, welcomed new Committee member and new Board Liaison, adding safety items to their Agenda. Their next meeting is May 2 at 2:00 p.m. in the Phoenix Room.

They have no recommendations for the Board or Management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Recreation Committee: The report was given of their meeting held on April 2. Among the subjects discussed at the meeting welcomed two new Committee members, management and club reports. Their next meeting is May 7, 1:30 p.m., in the Phoenix Room.

They have no recommendations for the Board or Management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Safety, Security and Access Committee: The report was given of their meeting held on April 4. Among the subjects discussed at the meeting: management reports, reviewed various publications, report on the Fire Department seminar, introduced the new Board Liaison. Their next meeting is May 2, 10:00 a.m. in the Saguaro Room.

They have one recommendation for the Board: 1) Approve the appointment of Diana Hedges to the Committee.

They have one recommendation for Management: 1) Remove the SS&A Guidelines. Update the various publications, website and In the Know over the summer.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Project Reports:

Fitness Activity Center Project: Board Member and HOA Project Coordinator Don Hicks reported that Mr. Nolan is filling out numerous submittals and forms and gathering information for the Maricopa County permits. The first submittal should be submitted to the County the week of May 7. The County has 90 working days to review the plans and documents. Ken Eller, Archi-Cad, is finalizing the construction plans, on schedule for a fall construction start, completion 10 months later.

Management Report: Steve Nolan gave the management report. Facilities Maintenance has been priming/painting section along Alma School wall damaged by vehicle accident, assisted the Common Area Maintenance with cleanup along Alma School Road, Rusty fabricated grates placed at Truro and Navajo, repaired stucco at Alma School and Riggs. Two insurance inspections were this week (Worker’s Comp and Fire Hazard) and we received excellent scores. The Inspector noted we have the cleanest kitchens and maintenance yards he has ever inspected. Currently performing roof maintenance in preparation for the Monsoons. Bids for the Cottonwood restroom project should be in by May 7, 2018. Thanked the Board for the flowers presented to Administrative Staff today. Congratulated Jaime Chavez-Bazan for receiving his HVAC Certification.

There was discussion on the following topics: None

Directors Comments:

Hank Unck: Thanked Mr. Birkemo for his military service and the homeowners in attendance. Thanked the HOA Administrative Staff for everything they do.

Gay Zawatski: Thanked Mr. Birkemo and his wife, thanked Facilities & Grounds Committee for all their work, welcomed homeowners, congratulated Rusty Raines, congratulated Marshall and his kitchen staff on the inspections.

Roger Beagle: Absent

Woody Neiman: Thanked Mr. Birkemo and Rusty Raines. He noted there will be a 1st Quarter Budget Review on 5/9.

Bill Greer: Thanked Mr. Birkemo, commented on the great job our Facilities Maintenance Department does.

Don Hicks: Thanked Mr. Birkemo and his wife, congratulated Mr. Nolan and his staff on the great Insurance review/results, thanked homeowners for attending, thanked the HOA Admin. Staff for doing a great job.

Capital Reserve Replacement Fund Requests:

President Montgomery introduced Capital Reserve Replacement request #12, Item A.

Hank Unck made a motion, seconded by Gay Zawatski, to approve replacing the Compliance Officer’s current 2002 EZ Go Golf Cart with a new 2018 EZ Go RXV electric Golf Cart, for the low bid of $7,988.05 from A-1 Golf Carts.

President Montgomery noted that the Sun Lakes Women’s Association has donated $6,000 toward this purchase (note under the Voluntary Contribution Fund) bringing the actual cost to $1,988.05. The floor was opened to Board and homeowner discussion. There was no discussion. Motion carried unanimously.

President Montgomery introduced Capital Reserve Replacement request #12, Item B.

Woody Neiman made a motion, seconded by Bill Greer, to approve replacing five (5) ton HVAC Unit located at the Cottonwood Bar. The unit is no longer functional and was due for replacement in 2014, for the low bid of $8,400.00 from Alpine Air.

The floor was opened to Board and homeowner discussion. There was no discussion. Motion carried unanimously.

President Montgomery introduced Capital Reserve Replacement request #12, Item C.

Woody Neiman made a motion, seconded by Don Hicks, to approve replacing the ID Printer and Software at Homeowner Services. The current printer is broken and beyond repair, for the bid of $4,265.29 from ID Solutions.

The floor was opened to Board and homeowner discussion. There was no discussion. Motion carried unanimously.

PV Gate Reserve Fund: None

Capital Improvement Fund Requests: None

Voluntary Contribution Fund: Mr. Nolan recognized the Sun Lakes Women’s Association’s donation of $6,000 toward the replacement of the 2002 EZ Go Golf Cart being replaced with a 2018 EZ Go RXV Electric Golf Cart (Capital Reserve Replacement Fund #12, Item A).

Old Business:

President Montgomery introduced Old Business request #16, Item A.

Woody Neiman made a motion, seconded by Gay Zawatski, to adopt the 2018 recommended projects by the Facilities and Grounds Committee.

The floor was opened to Board and homeowner discussion. Motion carried unanimously.

New Business:

President Montgomery introduced New Business request #17, Item A.

Don Hicks made a motion, seconded by Bill Greer, to approve changes to Board Policy 4-02, Home Purchase Fees.

The floor was opened to Board and homeowner discussion. Motion carried unanimously.

President Montgomery introduced New Business request #17, Item B.

Woody Neiman made a motion, seconded by Gay Zawatski, to approve the 2018-2019 Board Meeting Schedule.

The floor was opened to Board and homeowner discussion. Motion carried unanimously.

President Montgomery introduced New Business request #17, Item C.

Bill Greer made a motion, seconded by Hank Unck, to approve the appointment of Diana Hedges to the Safety, Security & Access Committee.

The floor was opened to Board and homeowner discussion. Motion carried unanimously.

President Montgomery introduced New Business request #17, Item D.

Woody Neiman made a motion, seconded by Bill Greer, to approve the appointment of Max Brittingham to the Audit & Finance Committee.

The floor was opened to Board and homeowner discussion. Motion carried unanimously.

President Montgomery introduced New Business request #17, Item E.

Hank Unck made a motion, seconded by Woody Neiman, to approve Archi-Cad’s Additional Service Contract revising their scope of work to include the indoor Spa Pool and Equipment Room.

The floor was opened to Board and homeowner discussion. Motion carried unanimously.

President Montgomery introduced New Business request #17, Item F.

Woody Neiman made a motion, seconded by Bill Greer, to change disposition of the Capital Contribution Funds from Capital Reserve to Fitness Activity Center Assessment Fund beginning January 1, 2018 until the $650,000 amount is achieved.

The floor was opened to Board and homeowner discussion. Motion carried unanimously.

First Readings:

President Montgomery introduced First Readings request #18, Item A.

The Board of Directors agreed to place the change to ACC Guideline Page 18, Mailbox and Mailbox Enclosures into First Readings for the month of May.

The floor was opened to Board and homeowner discussion. Motion carried unanimously.

President Montgomery introduced First Readings request #18, Item B.

The Board of Directors agreed to place Board Policy 10-12; Fitness Activity Center Project Management Procedures into First Readings for the month of May.

The floor was opened to Board and homeowner discussion. Motion carried unanimously.

Homeowner Comments:

* Ed Schauble requested there be a way for all Committee Chairs to have access to all Committee Applications.

The meeting adjourned at 4:05 p.m.