Cottonwood Palo Verde at Sun Lakes

Board of Directors meeting minutes, November 30, 2016 unapproved

Directors present: Roger Beagle, Bill Greer, Bud Jenssen, Anne Montgomery, Woody Neiman, Dick Norris and Mel Rasmussen

Also present: General Manager Steve Nolan

President Dick Norris called the meeting to order at 3:00 p.m. in the San Tan Ballroom. He stated that the meeting is being recorded for accuracy of the minutes.

Secretary Anne Montgomery gave a short biography of the military career of retired Navy Senior Chief Petty Officer, Joe Bland. Mr. Bland led the Pledge of Allegiance and was then thanked for his military service.

Woody Neiman made a motion, seconded by Bud Jenssen, to approve the October 26, 2016 Board Meeting Minutes.

The floor was opened to Board and homeowner comments; no comments. Motion carried unanimously.

Bill Greer made a motion, seconded by Anne Montgomery, to approve the October 26, 2016 annual Budget Meeting Minutes.

The floor was opened to Board and homeowner comments; no comments. Motion carried unanimously.

PRESIDENT’S MESSAGE:

President Dick Norris reminded the audience of the upcoming Christmas Golf Cart Parade and Show on December 2 and the New Year’s Eve celebration tickets on sale at Homeowner Services. He wished everyone happy holidays and encouraged everyone to read The Flyer for upcoming events. He then announced Reagan Smith, server at Palo Verde, as the November Employee of the Month. Mr. Norris, along with other Board members, congratulated Reagan Smith who was recognized for receiving the award.

TREASURER’S REPORT:

Treasurer Woody Neiman presented the October 31, 2016 Financial Summary. A detailed report will be available for viewing in Homeowner Services.

Roger Beagle made a motion, seconded by Anne Montgomery, to approve the October 31, 2016 pre-audited Financial Report.

The floor was opened to Board and homeowner comments; no comments. Motion carried unanimously.

COMMITTEE REPORTS:

Architectural Compliance Committee: The report was given of the meetings held on November 1 and 15. It was reported that 122 permits were approved and two denied. Next meeting is December 6 at 8:30 a.m. in the A-7 Paint Room.

The ACC recommended that the Board approve the addition of a ninth member to the ACC which would require changes to BP 10-01 Committees and BP 10-02 ACC Committee Charter.

The committee has no recommendations for management.

Audit and Finance Committee: The report was given of the meeting held on November 16. Among the subjects discussed were Audit and Finance Committee officers chosen (Chair Ed Schauble, Vice Chair Linda Grendahl and Secretary Joe Igelmund), review of the monthly financials and delinquent dues payment process. Next meeting is December 14 at 2:00 p.m. in the Saguaro Room.

The committee has no recommendations for Board or management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Communications Committee: The report was given of the meeting held on November 7. Among the subjects discussed were Communications Committee officers chosen (Chair Hank Unck, Vice Chair Gay Zawatski and Secretary Karen Sproats), Ambassador tours Year to date were 101 referrals, 82 orientations and 21 still outstanding.

Next meeting is December 5 at 8:30 a.m. in the Ceramics Room.

The committee has no recommendations for Board or management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Election Committee: The report was given of the meeting held on November 2. Among the subjects discussed at their meeting were Election Committee officers chosen (Chair Joe Inglemund, Vice Chair Gay Zawatski and Secretary Bob Elliott) and the Board Election timing of events was discussed and is on today’s agenda.

Next meeting is December 7 at 1:30 p.m. in the Ceramics Room.

The Election Committee recommended that the Board adopt the 2017 Board Election timing of events.

They have no recommendations for management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Facilities and Grounds Committee: The report was given of the meeting held on November 2. Among the subjects discussed were Facilities and Grounds Committee officers chosen (Chair Jeff Michelin and Secretary Kathy Skrei) and discussion of upcoming projects for 2017. Next meeting is December 7 at 9:00 a.m. in the Saguaro Room.

They have no recommendations for the Board or management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Food and Beverage Committee: The report was given of the meeting held on November 3. Among the subjects discussed at their meeting were Food and Beverage Committee officers chosen (Chair Marty Neilson, Vice Chair Bernie Kowalski and Secretary Ricki O’Keeffe), Food and Beverage past and upcoming events and goals for 2017. Next meeting is December 1 at 9:00 a.m. in the Saguaro Room.

The committee has no recommendations for the Board or management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Golf Committee: Joe Bland was thanked for his military service. The report was given of the meeting on November 3 and Golf Committee officers chosen (Chair Cindy Bosch and Secretary Daniel Ellis). Next meeting is December 1 at 2:00 p.m. in the Ceramics Room.

The committee has no recommendations for the Board or management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Recreation Committee: The report was given of the meeting held on November 7. Among the subjects discussed were Recreation Committee officers chosen (Chair Ken Stanley and Vice Chair Sherri Butler); a secretary will be chosen in December, interviews and elections were held for two open positions on their committee. Next meeting is December 5 at 1:30 p.m. in the Phoenix Room.

The Recreation Committee recommended that the Board approve the following committee appointments: Hal Davis for the one year term and Spencer Roberts for the two year term. The committee has no recommendations for management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Safety, Security and Access Committee: The report was given of the meeting held on November 2. Among the subjects discussed were Safety, Security and Access Committee officers chosen (Chair Bill Wright and Secretary Yvonne Orlich), the committee will address the two open positions on their committee at their next meeting on December 7 at 10:00 a.m. in the Saguaro Room.

They have no recommendations for the Board or management.

There was a question from the Board regarding restroom lights and safety. There was discussion.

Health and Wellness Center Task Force: It was reported that the Health and Wellness Center Task Force met November 8. Among the subjects discussed and activities were the development of alternative proposals by the architectural firm due to the fact that their first proposal was not accepted by the Architectural Team and the Health and Wellness Center Task Force due to unacceptable cost; the equipment and communications subcommittees continue to work on their tasks.

Next meeting is December 13 at 2:00 p.m. in the Saguaro Room. The committee has no recommendations for the Board or management.

There was discussion regarding the possibility of opening the gym at 3:00 a.m. for those that want to work out at that time. Steve Nolan stated that he would discuss the matter with Patrol.

PROJECT REPORTS:

Pools: Steve Nolan reported that the Cottonwood main pool tile work was complete and PebbleTec work will start this weekend. Work will take around six weeks.

MANAGEMENT REPORT: Steve Nolan gave the management report and gave special thanks to Recreation Manager Linda Caton and her assistant, Julie Ortbahn, for their work on the Christmas decor.

DIRECTORS COMMENTS:

Bill Greer: Complimented the diligence of our employees. He commented on the great attendance at the Don Neu memorial. He thanked past Election Committee Chair Jerry House for his nine years of dedication and willingness to continue on that committee. He congratulated Reagan Smith for being named Employee of the Month for November and thanked Joe Bland for his military service.

Roger Beagle: Thanked all past and new committee chairs, committee members and homeowners who applied for the committees. He thanked Joe Bland for his military service and congratulated Reagan Smith. He gave special thanks to the ACC and asked homeowners to keep in mind that ACC exists to help and reminded everyone to obtain permits for their projects. He thanked the homeowners for their support.

Woody Neiman: Urged homeowners to attend this Friday’s Christmas Golf Cart Parade and Show. He also congratulated Reagan Smith and thanked Joe Bland for his military service.

Mel Rasmussen: He also congratulated Reagan Smith and thanked Joe Bland for his military service. He complimented Marshall Reichert on what he believed was the best Thanksgiving dinner event at Palo Verde to date.

Anne Montgomery: She congratulated Reagan Smith and thanked Joe Bland for his military service. She thanked all the committees and wished everyone happy holidays.

Bud Jenssen: Also congratulated Reagan Smith and thanked Joe Bland for his military service. He introduced Ava Marie, daughter of Danielle Ipe, who will be performing in Friday’s Christmas show.

CAPITAL RESERVE REPLACEMENT FUND REQUESTS:

Dick Norris introduced Capital Reserve request No. 11, Item A.

Anne Montgomery made a motion, seconded by Bud Jenssen, to approve Palo Verde restaurant menus and wine lists – Asset 1476, replacement of 530 menu covers at a cost of $9,577 from Menu Cover Depot.

The floor was opened to Board and homeowner comments; No comments. Motion carried unanimously.

PV GATE RESERVE FUND:

None

CAPITAL IMPROVEMENT FUND REQUESTS:

None

VOLUNTARY CONTRIBUTION FUND:

None

OLD BUSINESS:

None

NEW BUSINESS:

Dick Norris introduced New Business Item No. 16A.

Woody Neiman made a motion, seconded by Anne Montgomery, to approve the request of Cottonwood Palo Verde Foundation to hold the Cottonwood Palo Verde Golf Tournament at Palo Verde Golf Course on Sunday, April 9, 2017, as an exception to the 2016-2017 golf calendar.

The floor was opened to Board and homeowner comments; there was a question from the Board regarding who would be permitted to participate in the tournament which was answered by Richard Hawkes, stating it would be Phases 1, 2 and 3 men and women, modeled like the Palo Verde Ladies Cancer Tournament. No further comments. Motion carried unanimously.

Dick Norris introduced New Business Item No. 16B.

Mel Rasmussen made a motion, seconded by Anne Montgomery, to approve the request from the ACC Committee to add a ninth member to the ACC in addition to approving the required changes presented to the Board to BP 10-01 Committees and BP 10-02 ACC Committee Charter.

Dick Norris introduced New Business Item No. 16C.

Bill Greer made a motion, seconded by Anne Montgomery, to approve the appointments of the following members to the Recreation Committee: Hal Davis for one year, to complete the term of a former member and Spencer Roberts for a two year term.

The floor was opened to Board and homeowner comments; no comments. Motion carried unanimously.

Dick Norris introduced New Business Item No. 16D.

Woody Neiman made a motion, seconded by Anne Montgomery, to adopt the 2017 annual Board Election timing of events as presented by the Election Committee.

FIRST READINGS:

Dick Norris introduced First Readings Item No. 17A.

He then asked Dick Gothier to explain the changes to BP 6-03 Common Rule Violations and Establishment of Fines.

Anne Montgomery made a motion, seconded by Bud Jenssen, to approve placing the changes to BP 6-03 Common Rule Violations and Establishment of Fines into First Readings.

The floor was opened to Board and homeowner comments; no comments. Motion carried unanimously.

HOMEOWNER COMMENTS:

Regarding a question about the delinquent dues process.

The meeting adjourned at 4:00 p.m.

Message from the Board president

Dick Norris

I hope you all had a happy and safe New Year’s celebration.

Early January, homeowners bordering along the five lakes in Cottonwood will be receiving a postcard survey asking for your interest in placing a fountain in each of the five lakes. I urge you to voice your opinion, either yes or no, and drop off the postcard at the Administration Center or mail it by January 31. There will be an Open Board Workshop scheduled for February to gather further information from our homeowners and conduct a question and answer session on this project. The date will be announced in The Flyer and In The Know. Based on current cost estimates this will need a homeowner vote to approve moving forward with this project. The outcome of the vote will determine what happens next. The Health and Wellness Center has to be decided before any other voter-approved projects can be addressed.

January signals the beginning of our Board candidate election process. The Board appreciates our homeowners who choose to volunteer their time and energy in service to our community. Serving on the Board should not be considered a seat of power, but rather one of service to our homeowners.

On Thursday, January 19 from 2:00-4:00 p.m. in the Saguaro Room there will be a Board Workshop Orientation meeting for committee chairs, vice-chairs and secretaries. This is a good opportunity for you to learn more about each committee and their goals for the coming year. You’ll also see how our committee system works and how important they are to our Board and management team.

Here is an update on recent Board Approved actions:

Purchase of 530 new Palo Verde restaurant menu and wine list menu covers.

The first annual CWPV Foundation Golf Tournament scheduled for April 9, 2017.

The addition of one more member to the Architectural Compliance Committee and updates to related Board Policies.

The addition of two members to the Recreation Committee.

Adoption of the 2017 annual Board Election Timing of Events Schedule.

Finally, be sure and check The Flyer and In The Know for important dates and detailed information on Association activities. These are important communication resources to help you stay informed and involved in our community.

The Board of Directors is looking forward to another month of activities for our homeowners to enjoy.

On behalf of the Board of Directors, I want to wish you all a very happy and exciting New Year.

Upcoming events

“TAD” WINTER CONCERT (3:00 p.m. shows only)

All the 7:00 p.m. shows are sold out for the January, February and March Concerts. The 3:00 p.m. tickets will go on sale as follows: ($20 each – no Series Tickets) are on sale now!

Tuesday, January 17 – Rolling Stones

Tuesday, January 20 – Jimmy Buffett

Monday, February 6 – The Piano Men (Elton John and Billy Joel)

Tuesday, February 21 – Shania Twain and Tim McGraw

On Thursday, January 12, the following shows go on sale:

Wednesday, March 1 – Whitney Houston

Tuesday, March 14 – Creedence Clearwater Revival

Tuesday, March 28 – Doobie Brothers

I’VE GOT THE MUSIC IN ME – CINDY MILLER SHOW

Show date is Friday, January 20 in the San Tan Ballroom starting at 7:00 p.m. (doors open at 6:00 p.m.). Tickets are $15. I’ve Got the Music in Me is a musical/comedy. The audience is treated to songs that cover the full spectrum: country, ballads, show tunes, jazz, pop and light rock. There are no throw away songs or slow moments; it moves at an enjoyable pace and brings forth memories for all and will leave the audience feeling truly entertained. The show features Celine Dion, Madonna, Cher, Dolly Parton, Barbra Streisand, Whitney Houston and many more. Verbally and musically, the show is sprinkled with witticisms and comical parodies. And it’s all done in good taste. Tickets went on sale Tuesday, November 8.

DANCING WITH THE SUN LAKES ALL-STARS

Yes, folks, we are now presenting the Dancing with the Sun Lakes All-Star Show on Saturday, February 11 and Sunday, February 12. The $20 tickets went on sale Tuesday, November 15. You will see the first place winners from past years competing against each other: Neda Mead, Joyce Recupido, Pat Koepp, Meena Harris, Wanda Johnson and Bill Jablonski. This will be spectacular. And as always, the unbelievable, talented Utah Ballroom Dance Company will also be performing each night. All the dancers will perform Saturday and Sunday and there will be a winner selected both nights.

ART AT THE LAKES

Mark your calendars now for Saturday, March 4 for the annual Art at the Lakes Show benefiting the brave men and women of our Sun Lakes Fire Department. The show starts at 9:00 a.m. and continues until 2:00 p.m. at the greenbelt across from the Cottonwood tennis courts. All proceeds are donated to the Sun Lakes Fire Department. There will be art of all mediums for sale.

LADIES COFFEE

The next Ladies Coffee will be Wednesday, January 4 in the San Tan Ballroom starting at 10:30 a.m. The cost will be $3. As always, we will be serving cookies, hot coffee or tea and iced tea, with some interesting speakers and more, so bring your friends and neighbors for a good time!

2017 Schedule: January 4, February 1, March 1 and April 5

FREE SKIN CANCER SCREENING

Dr. Joseph Allgeier of Radiant Complexions Dermatology Clinic will be conducting a free skin cancer screening in Cottonwood’s Phoenix Room (A9) from 8:00-11:00 a.m. on Wednesdays starting this fall. All Sun Lakers are invited. No appointment needed. The doctor will see you on a first come basis. Dr. Joe will be attending on these dates: January 11, February 8, March 8, April 12 and May 10.

FREE EXERCISE EQUIPMENT CLASSES

Personal trainer Deryk Garmanian and his assistant/homeowner Brenda Waara will be instructing, at no cost, a weight room and equipment orientation class at the Ladies Fitness Center from Noon-1:00 p.m. for both men and women (at this time) on the following Wednesdays: January 18, February 15, March 15, April 19, May 17, June 21, July 19, August 16, September 20, October 18, November 15 and December 20. Please sign up at Homeowner Services. If there are less than four students, Deryk will cancel the class and contact those who have signed up.

HEALTHWAVES LAB SCREENINGS AND TESTING

Healthwaves will be available for testing in Cottonwood’s Paint Room (A7) from 8:00 a.m.-noon on Mondays: January 9, February 13, March 13, April 10, May 8, June 12, July 10 and August 14.

ROVER’S REST STOP

Mark your calendars and tell all your friends that Rover’s Rest Stop’s Meet and Greet will be held on Saturday, January 14, February 11, March 11, April 8, May 13 (they will either be on the greenbelt in front of the Administration Office or in the A6 Dance Room) from 9:00 a.m.-noon. Here’s another chance for you to bring home an adorable new family member. For more information call 480-600-2828 and remember a little dog will be there waiting desperately for a place to call home.

BICYCLE REPAIR IN COTTONWOOD

On Wednesdays, Two-Wheel Jones Bicycle Repair will be in Cottonwood’s east parking lot next to the tennis courts from 8:00 a.m.-2:00 p.m.

UPCOMING TRAVELING TOURS THROUGH FREE SPIRIT

To book any of these trips, call Free Spirit Vacation at 480-926-5547 or email [email protected] Please remind them that you are a Cottonwood Palo Verde homeowner. Event information flyers can be found at Cottonwood’s Homeowner Services.

2017

January 9 – Heard Museum and Pueblo Grand

January 12 – Steel Guitar Festival and MIM

January 19-/21 – Road to California Quilt Show

January /21 – Domingo De Grazia and his Spanish Guitar Band

February 11 – Parada del Sol

February 11-12 – Bisbee Chocolate and Wine

February 12 – Tubac Arts and Crafts Festival

February 18-19 – Tucson Rodeo VIP

February 18-21- CA Presidents and Heroes

February 24-26 – Yuma Lettuce Days