Sun Lakes – Cottonwood Palo Verde at Sun Lakes

Message from the President

Mel Rasmussen

March 29, 2017 Monthly Board Meeting:

The business of the Cottonwood Palo Verde Board of Directors was conducted, as outlined in the meeting minutes in this issue of the Sun Lakes Splash. All comments by management and the Board of Directors were deferred to the annual board meeting which immediately followed the March monthly board meeting. Our Pledge of Allegiance was led by retired Captain Rodney James.

2017 Cottonwood Palo Verde at Sun Lakes Annual Meeting of the Members:

The Association’s Annual Meeting was held on March 29, 2017, at 4:00 p.m. in the San Tan Ballroom. A presentation was made by the Association’s General Manager Steve Nolan. Mr. Nolan reviewed the many projects completed by the Association during 2016. He then gave a detailed report of the many facilities and grounds improvements during the last year and thanked the entire staff for their hard work. Board Treasurer Woody Neiman reviewed the financial status of the HOA. He gave a comprehensive report showing the careful planning that went into the budget for 2016. He reviewed the details of each department and shared that the HOA continues to be exceptionally stable financially. He also gave praise to our HOA Comptroller Brian Shaw for the fifth year in a row for passing our independent yearly audit review without corrections. The Directors said their goodbyes to outgoing Board President Dick Norris for his hard work and leadership that led to the Association’s many improvements the past year. The Board also thanked outgoing Board Director Bud Jensen for his six years of service. This year, there were three open positions on the Board of Directors, and only three applicants qualified to run for the open seats. We were able to appoint the following without the expense of a costly election. The three are Anne Montgomery, Gay Zawatski and Don Hicks. They are joining the sitting members Bill Greer, Mel Rasmussen, Roger Beagle and Woody Neiman. The Board Officers for 2017 were announced:

President Mel Rasmussen

Vice President Anne Montgomery

Treasurer Woody Neiman

Secretary Roger Beagle

The meeting adjourned at 5:02 p.m.

I am honored to have been elected President of the Board of Directors for the next year. We have an excellent Board, and I know we will have a very successful year in serving the homeowners of Cottonwood Palo Verde. v

Board of Directors meeting minutes – March 29, 2017

Anne Montgomery, Secretary

Directors present: Roger Beagle, Bill Greer, Bud Jenssen, Anne Montgomery, Woody Neiman, Dick Norris and Mel Rasmussen; Also present: General Manager Steve Nolan

Call to Order: President Dick Norris called the meeting to order at 3:00 p.m. in the San Tan Ballroom. He stated that the meeting is being recorded for the accuracy of the minutes.

Pledge of Allegiance: Secretary Anne Montgomery gave a short biography of the military career of Air Force Veteran Rodney Jaynes. Mr. Jaynes led the Pledge of Allegiance and was then thanked for his military service.

Approval of The Minutes of February 22, 2017: Woody Neiman made a motion, seconded by Mel Rasmussen, to approve February 22, 2017, Board Meeting Minutes.

The floor was opened to Board and homeowner comments — no comments. Motion carried unanimously.

President’s Message:

President Dick Norris reported on the success of the Norris fourth Annual Invitational Tournament. Mr. Norris announced that Pam Young, beverage cart attendant for CW Golf Course, was chosen as the March Employee of the Month. Ms. Young was unable to attend this meeting but was thanked for her positive attributes and contributions to the HOA, and was congratulated for being named March Employee of the Month.

Treasurer’s Report:

Treasurer Woody Neiman presented the February 28, 2017, Financial Summary. A detailed report will be available for viewing in Homeowner Services.

Bud Jenssen made a motion, seconded by Anne Montgomery, to approve the February 28, 2017, pre-audited Financial Report.

The floor was opened to Board and homeowner comments — no comments. Motion carried unanimously.

Committee and Task Force Reports:

Architectural Compliance Committee: The report was given of their meetings held on March 7 and 21. Among the subjects discussed at the meeting were the review of the ACC Guidelines changes, starting work before permit approval and weed violations. 137 permits were approved, one denied, four pending and two awaiting more information. No nominations were reported for the Project of the Month program. Their next meeting is April 4 at 8:30 a.m. in the A-7 Paint Room.

They have no recommendations for the Board or Management.

Audit & Finance Committee: The report was given of their meeting held on March 2. Among the subjects discussed at the meeting were a review of the monthly financials, the full 2016 audit report submitted by Brian Shaw, which stated another successful audit with no changes for the fifth year in a row. Their next meeting is April 6 at 3:00 p.m., in the Phoenix Room.

They have no recommendations for the Board or Management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Communications Committee: The report was given of their meeting held on March 6. Among the subjects discussed at the meeting were website updates, the New Friends Ambassador report of 12 new referrals and 11 tours completed, recreation activities, the Board Liaison Report, Recreation and other committee reports. Their next meeting is April 3 at 8:30 a.m., in the Ceramics Room.

They have no recommendations for Board or Management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Election Committee: This committee did not meet in March.

The date of their next meeting was not reported.

Facilities & Grounds Committee: The report was given of their meeting held on March 1. Among the subjects discussed at the meeting were Management Team projects and their two recommendations for the Board. Their next meeting is April 5 at 9:00 a.m. in the Phoenix Room.

They have two recommendations for the Board:

1) Adopt the 2017 project Leveling CW and PV Tee boxes: 5, 7 and 8 holes at CW and 3, 5, 6, 8 and 13 Ladies, 16 and 17 holes at PV.

2) Adopt Project #8 replacing the toilets in CW and PV with new high-rise toilets and Project #9 PV and CW parking lots to install new LED lights.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Food & Beverage Committee: The report was given of their meeting held March 2. Among the subjects discussed at the meeting were financial results, recent F&B events, upcoming events, gift cards, the Board Liaison Report and Management reports. It was reported that Marshall Reichert and Kieran Murphy have taken over operations of Cottonwood, as David Moreno is no longer employed. Their next meeting is April 6 at 9:00 a.m. at Palo Verde due to an event in the Saguaro Room.

They have no recommendations for the Board or Management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Golf Committee: Rodney Jaynes was thanked for leading the Pledge of Allegiance. The report was given of their meeting held on March. Among the subjects discussed at the meeting were reports from Bill Todd, Desmond Dakin and Greg Tokash and the announcement of the aerification schedule for PV will be May 15-19, and CW will be May 22-26. Their next meeting is April 6 at 2:00 p.m. in the Ceramics Room.

They have no recommendations for the Board or Management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Recreation Committee: The report was given of their meeting held on March 6. The Gem and Silver Club gave a presentation to the committee. Among the subjects discussed at the meeting were deterioration of CW Tennis courts 2, 3 and 4. The committee voted to make a recommend to the Board the resurfacing of these courts, which is explained in their recommendation under New Business. Discussion of the following Board Policies was deferred until next month: 8-02A BP 7-50 and 7-60. Their next meeting is April 3 at 1:30 p.m., in the Phoenix Room.

They have one recommendation for the Board: To adopt the resurfacing of CW Tennis courts 2, 3 and 4 with a post tension concrete surface this summer and at the same time upgrade the lights and fencing.

They have no recommendations for Management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Safety, Security & Access Committee: The report was given of their meeting held on March 1. Among the subjects discussed were the various reports given from Dick Norris, Steve Nolan and Board Liaison Mel Rasmussen, the published Safety Resource booklet, additional lighting at CW parking lot, safety and the current thefts. Patrol Manager Dick Gothier reported Maricopa County Posse would post two additional posse officers in the community during evening hours. Their next meeting is April 5 at 10:00 a.m., in the Saguaro Room.

They have no recommendations for the Board or Management.

Complete minutes of this committee’s meetings are available for viewing at Homeowner Services.

Health & Wellness Center Task Force: It was reported that HWCTF met on March 14, at which two motions were passed for items that have been placed on the March agenda. The balance of the meeting was given over to homeowner questions. It was announced that there would be a Board Workshop on The Health & Wellness Center Project on April 5 in the San Tan Ballroom at 6:30 p.m., a later time to assist those who have requested evening opportunities to attend. The workshop is being held to discuss the project and answer questions and concerns. The next HWTF meeting is April 11 at 2:00 p.m. in the Saguaro Room.

They have two recommendations for the Board:

1) Accept Architekton’s third proposal for a two-level, 18,000sf +/- facility. This option would have a completely shelled-out second level of 7,000sf +/-.

2) Negotiate a contract with Architekton for the first phase of this project; one that covers their work product from the ‘visioning’ sessions up to the Community vote.

Project Reports:

PV Maintenance Yard Mezzanine Storage Area: Steve Nolan reported that contract was signed and the construction schedule is forthcoming.

Management Report: Report will be given at The Annual Board Meeting to follow at 4:00 p.m.

Directors Comments: Comments will be given at The Annual Board Meeting to follow at 4:00 p.m.

Capital Reserve Replacement Fund Requests:

Dick Norris introduced Capital Reserve request #10, Item A.

Anne Montgomery made a motion, seconded by Roger Beagle, to approve Patrol – Toyota Prius.

Asset #1413: 2017 Toyota Prius C, for the low bid of $13,919.31 from Big Two Toyota.

The floor was opened to Board and homeowner comments. No comments. Motion carried unanimously.

Dick Norris introduced Capital Reserve request #10, Item B.

Roger Beagle made a motion, seconded by Anne Montgomery, to approve Facilities Maintenance Equipment – M-7 EZ-GO MPT Asset #1163 replacement, a 2017 Cushman Hauler 800X Gas Cart, for the low bid of $7,803.48 from A-1 Golf Carts.

The floor was opened to Board and homeowner comments. No comments. Motion carried unanimously.

PV Gate Reserve Fund: None

Capital Improvement Fund Requests: None

Voluntary Contribution Fund: None

Old Business:

Dick Norris introduced Old Business item #14A.

Anne Montgomery made a motion, seconded by Woody Neiman, to approve changes to BP 10-16 Health and Wellness Center Task Force Charter.

The floor was opened to Board and homeowner comments. No comments. Motion carried unanimously.

New Business:

Dick Norris introduced New Business #15A.

Anne Montgomery made a motion, seconded by Woody Neiman, to accept the recommendation by the HWCTF, Architekton’s third proposal for an 18,000sf +/- facility. This option would have a completely shelled-out second level of 7,000sf +/-.

The floor was opened to Board and homeowner comments. There were questions and discussion regarding the following: Reasoning for getting an architect before the vote, use of the current fitness center, funding source, cost. Motion carried unanimously.

Woody Neiman made a motion, seconded by Anne Montgomery, to accept the recommendation by the HWCTF to negotiate a contract with Architekton for the first phase of this project, one that covers their work product from the ‘visioning’ sessions up to the community vote.

The floor was opened to Board and homeowner comments. No comments. Motion carried unanimously.

Dick Norris introduced New Business #15B.

Roger Beagle made a motion, seconded by Anne Montgomery, to adopt the recommendation by the Recreation Committee to resurface CW tennis courts 2, 3 and 4 with a post tension concrete surface this summer, and at the same time upgrade the lights and fencing.

The floor was opened to Board and homeowner comments. No comments. Motion carried unanimously.

Dick Norris introduced New Business #15C.

Anne Montgomery made a motion, seconded by Bud Jenssen, to adopt the 2017 project – leveling of CW and PV Tee boxes: CW 5, 7 and 8 holes and PV 3, 5, 6, 8 and 13 Ladies, 16 and 17 holes, as recommended by the Facilities and Grounds Committee.The floor was opened to Board and homeowner comments. No comments. Motion carried unanimously.

Dick Norris introduced New Business #15D.

Roger Beagle made a motion, seconded by Anne Montgomery, to adopt Project #8 – replacing the present toilets in CW and PV with new high-rise toilets, as recommended by the Facilities and Grounds Committee. The floor was opened to Board and homeowner comments. No comments. Motion carried unanimously.

Roger Beagle made a motion, seconded by Anne Montgomery, to adopt Project #9 PV and CW parking lots to install new LED lights, as recommended by the Facilities and Grounds Committee. The floor was opened to Board and homeowner comments. No comments. Motion carried unanimously.

First Readings: None

Homeowner Comments: None

The meeting adjourned at 3:55 p.m.

From the Recreation Department

All tickets for Cottonwood Palo Verde shows and events can be purchased at our Homeowner Services location.

Upcoming “TAD” Concerts:

Tickets on Sale NOW:

Last Dance – Donna Summer, Tuesday, May 16

Turn the Page – Bob Seger Tribute, Tuesday, June 13

Tickets going on SALE

Thursday, May 11, for:

The 3 International Tenors, Tuesday, July 18

Thursday, June 8, for:

The Karen Carpenter Story, Tuesday, August 15

Thursday, July 20, for:

The Blues Brothers, Tuesday, September 27

Thursday, August 10, for:

59th Street Bridge – Simon & Garfunkel, Tuesday, October 17

Thursday, August 31, for:

The Sedaka Legacy, Tuesday, November 3

Thursday, October 5, for:

A Tribute to Christmas, Tuesday, December 5

DJ Jamal – Summer $5 Dances

Another summer of great Saturday Night DJ Dances with Jamal are scheduled. Tickets are on sale, and still the cost is only $5.00. You can also order your meals at the bar and have them delivered and picked up at your table. Doors will open for food service and a no-host bar at 5:00 p.m. Dancing will run from 6:30-9:30 p.m. Here are the dates you need to get tickets for: May 27, June 24, July 15, August 19 and September 23. Hope to see you there.

Lion City 2 – TRUNK SHOW

Starting May-October, Lion City 2 will have a Trunk Show in Cottonwood’s A9 Phoenix Room from 9:00 a.m. to 2:00 p.m. (Second Tuesday of each month). Bring a friend or neighbor and shop till you drop.

Kenny Hess – You’ve asked for it, so here it is, another Kenny Hess concert. The date is set for September 13 in the San Tan Ballroom. Tickets will be only $15 and go on sale Thursday, July 6. More information to come in the next Splash!

Upcoming Food & Beverage Events:

Cinco de Mayo – San Tan Ballroom, Friday, May 5 ($19 includes tax and gratuity)

Cinco de Mayo – Palo Verde, Friday, May 5 ($13 plus tax and gratuity)

Derby Day at Palo Verde, Saturday, May 6

Mother’s Day at CW – Breakfast Buffet, Sunday, May 14

Mother’s Day at Palo Verde – Brunch, Sunday, May 14

FREE Skin Cancer Screening

Dr. Joseph Allgeier of Radiant Complexions Dermatology Clinic will be conducting a FREE Skin Cancer Screening in Cottonwood’s Phoenix Room (A-9) from 8:00-11:00 a.m. on Wednesdays starting this fall. All Sun Lakers are invited. No appointment needed. The doctor will see you on a first-come basis. Dr. Joe will be attending on May 10.

FREE Exercise Equipment Classes

Personal Trainer Deryk Garmanian and his assistant/homeowner Brenda Waara will be instructing, at no cost, a Weight Room and Equipment Orientation Class at the Ladies Fitness Center from noon until 1:00 p.m., for both men and women (at this time) on the following Wednesdays: May 17, June 21, July 19, August 16, September 20, October 18, November 15 and December 20. Please sign up at Homeowner Services. If there are less than four students, Deryk will cancel the class and contact those who have signed up.

Healthwaves Lab Screenings and Testing

Healthwaves will be available for testing in Cottonwood’s Paint Room (A-7) from 8:00 a.m. until noon on Mondays, May 8, June 12, July 10 and August 14.

Rover’s Rest Stop

Mark your calendars and tell all your friends that Rover’s Rest Stop’s Meet & Greet will be held on the second Saturday of each month. On Saturday, May 13, they will either be on the greenbelt in front of the Admin Office, on the greenbelt across from the Cottonwood tennis courts or in Cottonwood’s A-6 Dance Room) from 9:00 a.m. until noon. Here’s another chance for you to bring home an adorable new family member. For more information, call 480-600-2828 and, remember, a little dog will be there waiting desperately for a place to call home.

Bicycle Repair in Cottonwood

On Wednesdays, Two-Wheel Jones Bicycle Repair will be in Cottonwood’s east parking lot, next to the tennis courts from 8:00 a.m. until 2:00 p.m.

Upcoming Traveling Tours Through “Free Spirit”

To book any of these trips, call Free Spirit Vacation at 480-926-5547 or email [email protected] Please remind them that you are a Cottonwood Palo Verde Homeowner. Event information flyers can be found at Cottonwood’s Homeowner Services.

2017:

5/6 – Verde Valley Wine Trail with Lunch

5/9 – Out of Africa

6/9 – Classic Homes Tour with Lunch

6/9-6/15 – Oregon Wine and Roses

6/17 – Verde Canyon Railroad

6/26-6/30 – Sierra Nevada Journey

7/1-7/2 – Annual Hopi Festival in Flagstaff

7/7-7/15 – Alaska aboard the Ruby Princess

7/9 – Flagstaff Summer Picnic

7/17-7/19 – Camp Free Spirit

7/25-7/28 – Pageant of the Masters and Catalina v