Message from the President
Anne Montgomery
Cottonwood Palo Verde’s nine standing committees are the backbone of our community. These committees are the eyes and ears of Sun Lakes and are an essential element in the continual improvement and success of CWPV. Our volunteer homeowners are the lifeblood of these committees. The ideas the members bring to the Board and the wide-ranging work they accomplish affect and influence all facets of CWPV. The committees (Architectural Compliance, Audit & Finance, Communications, Election, Facilities & Grounds, Food & Beverage, Golf, Recreation and Safety, Security & Access) are always on the lookout for fresh faces and new ideas. If you have the interest and some spare time to contribute your life experiences, talents and expertise to CWPV, please take the time to fill out a committee application. Your community needs you! Applications can be picked up at the Administration Center or downloaded from our website: cottonwoodpaloverde.com in the “Homeowners Only” section. You may mail, fax or drop off the application to our Administration Center: 25219 S. EJ Robson Blvd., Sun Lakes, AZ 85248; fax 480-895-3802. The deadline for applications is September 15, 2018.
Please meet Employee of the Month Lynda Schug. Lynda is the Administration Office receptionist where she is a smiling and welcoming presence to all. Lynda is described as an “Energizer Bunny,” always keeping busy and willing to lend a hand whenever or wherever needed. She was invaluable help to the accounting department with copying, scanning and spreadsheet entry for the Fitness Activity Center (FAC) Special Assessment. Congratulations, Lynda, and thank you.
Fitness Activity Center (FAC) update: In mid-July, the FAC Plan of Development (POD) was scheduled for a Technical Advisory Committee (TAC) review by the County. Architect Ken Eller and his team have completed the construction plans and will be making any minor changes required by the County prior to submitting the plans for approval. With the timely approval of both the POD and the construction plans, we can still anticipate beginning construction in late Fall 2018, with completion about 10 months thereafter.
CWPV Board of Directors meeting minutes
Directors Present: Anne Montgomery, Roger Beagle, Woody Neiman, Gay Zawatski, Bill Greer, Hank Unck
Directors Not Present: Don Hicks
Also Present: General Manager Steve Nolan
Guests: None
Call to Order: President Anne Montgomery called the meeting to order at 3:00 p.m. in the Saguaro Room. She stated the meeting was being recorded for the accuracy of the minutes.
Pledge of Allegiance: Secretary Gay Zawatski gave a biography of the military and professional career of U.S. Army Major Molly Westgate. Major Westgate was thanked for her service and led the audience in the Pledge of Allegiance.
Approval of the May 30, 2018, Board Meeting Minutes: President Montgomery called for the approval of the May 30, 2018, Board Meeting Minutes. Woody Neiman made a motion, seconded by Bill Greer, to approve the May 30, 2018, Board Meeting Minutes. The floor was opened to Board and homeowner comments. There was no discussion. Motion carried unanimously.
President’s Message: President Montgomery noted her message will cover the status update for the Fitness Activity Center. The Planning and Development (POD) is scheduled for a technical advisory review by the County on July 17. The Architect will be attending the meeting. At the time of the technical review, the County will have had the submittal for 52 working days. The County has changed Planners for the project. The Architect, Ken Eller, has completed the construction plans and is waiting for the POD to see if any changes will be needed. The preliminary schedule has slipped two weeks. We are looking at construction starting in the late fall.
Employee of the Month: President Montgomery announced that Lynda Schug is our Employee of the Month for June. Lynda is the Administrative Office receptionist. She is described as an energizer bunny, always busy and willing to lend a hand where needed. She was an enormous help to the Accounting Department during the Fitness Center Special Assessment. Congratulations, Lynda.
Treasurer’s Report: Treasurer Woody Neiman presented the May 31, 2018, Financial Summary. A detailed report will be available for viewing in Homeowner Services. Roger Beagle made a motion, seconded by Gay Zawatski, to approve the May 31, 2018, pre-audited Financial Report. The floor was opened to Board and homeowner comments. Homeowner asked what is included in the PV Gate Fund. Mr. Neiman noted it includes the PV Gate costs as well as the electricity for the PV street lights. Do we track home sale trends? No, it is not a budget item. Motion carried unanimously.
Committee and Task Force Reports:
The following Committees did not meet in May: Audit & Finance, Communications, Election Committee, Facilities & Grounds, Food & Beverage, Golf, Recreation and Safety, Security & Access.
Architectural Compliance Committee: The report was given of their meeting held on June 5. Among the subjects discussed at the meeting were 80 permits were approved and 0 denied. Their next meeting is September 18 at 8:30 a.m. in the A-7 Paint Room.
They have one recommendation for the Board: 1) Approve revisions to ACC Guideline Page 3 – Summary #1 Exterior Changes. They have no recommendations for Management.
Project Reports:
Fitness Activity Center Project: Refer to the President’s Message.
Management Report: Steve Nolan gave the management report. He noted the CW restroom project is on hold by the County. Changes were needed for plumbing rough-in and a deferred submittal review. Hoping to start again next week. The oleanders along Unit #19 townhouses were trimmed and the walls painted. PV tennis court walls were repaired and painted, installation of a handicap rail at the Michigan pool restroom, complete cleaning and maintenance on all pools and hot tubs, power-washed Sisk Park picnic area, adjusted the salt water cells at the CW pool, repairs to men’s and women’s fitness center equipment, toured all facilities with the Fire Marshall during property inspection.
There was discussion on the following topics: None
Directors Comments:
Hank Unck: Thanked Major Westgate and Lynda, employee of the month.
Gay Zawatski: Thanked Major Westgate. Noted the new menus at PV & CW are really good. Mentioned Singo at CW on Monday nights.
Roger Beagle: Thanked Major Westgate, Lynda, homeowners and HOA Managers. Appreciate HOA employees.
Woody Neiman: Thanked Major Westgate and Lynda. Noted the budget cycle is underway.
Bill Greer: Remember to protect yourself from the heat. Thanked the HOA workers and Lynda.
Don Hicks: None
Capital Reserve Replacement Fund Requests:
President Montgomery introduced Capital Reserve Replacement request #11, Item A.
Hank Unck made a motion, seconded by Woody Neiman, to approve the replacement of 140 chairs in the Saguaro Room, for $25,775.80 from Mitylite.
The floor was opened to Board and homeowner discussion. There was no discussion. Motion carried unanimously.
PV Gate Reserve Fund: None
Capital Improvement Fund Requests:
President Montgomery introduced Capital Reserve Replacement request #13, Item A.
Woody Neiman made a motion, seconded by Bill Greer, to approve the purchase of a custom made portable bar to be utilized in the Saguaro Room, for the bid of $13,660.00 plus a 10% contingency for a total cost of $15,026.00 from Mann’s Manufacturing.
The floor was opened to Board and homeowner discussion. There was no discussion. Motion carried unanimously.
President Montgomery introduced Capital Reserve Replacement request #13, Item B.
Roger Beagle made a motion, seconded by Gay Zawatski, to approve leveling of tee boxes at Cottonwood and Palo Verde, for the bids of $4,940.00 from FX Turf Specialists (leveling) and $7,410.00 from Evergreen Turf (sod) totaling $12,350.00 plus a 10% contingency for a total cost of $13,585.00.
The floor was opened to Board and homeowner discussion. There was no discussion. Motion carried unanimously.
President Montgomery introduced Capital Reserve Replacement request #13, Item C.
Roger Beagle made a motion, seconded by Hank Unck, to approve the installation of a synthetic turf putting surface and landscape lighting at Sisk Park, for the bid of $39,810.60 plus a 15% contingency for a total cost of $45,782.19 from Arizona Turf Masters.
The floor was opened to Board and homeowner discussion. Will cut down on expenses and maintenance. Allows for play all year round. Motion carried unanimously.
Voluntary Contribution Fund: None
Old Business:
President Montgomery introduced Old Business request #15, Item A.
Hank Unck made a motion, seconded by Gay Zawatski, to approve revisions to ACC Guideline Page 3-Summary, #1 Exterior Changes Only.
The floor was opened to Board and homeowner discussion. There was no discussion. Motion carried unanimously.
New Business:
President Montgomery introduced New Business request #16, Item A.
Woody Neiman made a motion, seconded by Roger Beagle, to approve the change to October 2018 Board Meeting and Annual Budget Meeting date as noted on the 2018-2019 Board Meeting Schedule.
The floor was opened to Board and homeowner discussion. There was no discussion. Motion carried unanimously.
First Readings:
President Montgomery introduced First Readings request #17, Item A.
The Board of Directors agreed to place the revision to ACC Guideline Page 18, #21 Painting (Exterior) Item ‘A’ into First Readings for the month of July.
The floor was opened to Board and homeowner discussion. There was no discussion. Motion carried unanimously.
Homeowner Comments:
* There was discussion for F&B regarding the new menus at PV and CW, buffet items can be purchased “to-go” if you do not eat at the restaurant, food orders can now be placed at PV Golf Course for pickup “on-the-turn” (11:00 a.m. to 5:00 p.m.). CW will have this offer in the next few weeks.
* Homeowner asked about the deterioration of the grass/property around the lakes. Mr. Nolan noted that there were issues with insufficient seed and watering. Mr. Todd and the new Common Area Manager will be addressing these issues and there is a game plan in the works. Eucalyptus trees shed during this time of year. Lakes are looking better.
* Mr. Greer asked if Bermuda grass is being spread on the golf courses. Mr. Todd responded yes in some areas.
* Bernie Kowalski questioned the increase in menu prices. Mr. Reichert noted prices are based on “costing” the items and the quality used. Our prices are lower than Oakwood.
* Homeowner asked if the work being done on Alma School will supply fresh water to the lakes. Mr. Nolan noted it gives Pima Utilities an option of water if a well goes down.
The meeting adjourned at 3:45 p.m.
Recreation department
All tickets for Cottonwood Palo Verde shows and events can be purchased at our Homeowner Services location.
Upcoming “TAD” Concerts
Tuesday, August 14 – Linda Ronstadt
Tuesday, September 25 – “The Glen Campbell Story”
Tuesday, October 23 – “The Chicago Experience”
Tuesday, November 13 – “The American Bombshells”
Tuesday, December 4 – “So This Is Christmas” (All New Show!)
Third Annual Fun Walk
To make it easier for everyone this year, we are taking registration applications NOW for the Saturday, November 3, Third Annual Fun Walk (all Sun Lakers and their guests are invited). The walk will start at 9:00 a.m. at the greenbelt (North Lake) across from the CW tennis courts. Applications can be picked up at the Cottonwood Homeowner Services Office or you can go online at www.cottonwoodpaloverdefoundation.org. The fee is still only $20. For that you will receive a t-shirt, a goodie bag, a great Pep Rally the night before along with a free raffle ticket for a chance to win a super gift (must be present to win). The Pep Rally will be in the San Tan Ballroom on Friday, November 2, starting at 5:30 p.m. for registered walkers ONLY. Come and enjoy platters of fruits, vegetables and a variety of cheese. All profit will go to the Cottonwood Palo Verde Foundation, which contributes and supports all of Sun Lakes.
Shears to You
Step in and see how beautiful you can be. Shears to You mobile salon will be parked on Thursdays at Cottonwood in the east parking lot at the corner of EJ Robson and Brentwood from 8:00 a.m. to 2:00 p.m. This is a complete mobile hair salon and style lounge offering a full menu of hair and nail services for men and women. To schedule your appointment, call 480-983-5378. Dates: Thursdays, July 12 and 26, August 9 and 23 and September 13 and 27
Annual Open House/Community Day
We are already starting to work on our annual Open House which will be held this year on Saturday, October 13, from 9:00 a.m. to noon in both the Cottonwood San Tan Ballroom and Saguaro Room. If your club/organization/class was in this event last year, you should have received your invite by email. If you have never been in it before, contact Julie at 480-384-4065 for help.
Lion City 2
You can find Lion City 2 Fashions and Accessories in Cottonwood’s A-9 Phoenix Room from 9:00 a.m. to 3:00 p.m. this summer on the following dates: August 14, September 11, October 9. Bring a couple of your friends and neighbors for something fun to do that day.
Upcoming Food & Beverage Events
Saturday, August 11, Italian Night at Palo Verde (4:30 to 7:30 p.m.)
Saturday, August 25, Martini Night at Cottonwood (5:30 to 8:30 p.m.)
FREE Exercise Equipment Classes
Personal Trainer Deryk Garmanian and his assistant/homeowner Brenda Waara will be instructing, at no cost, a Weight Room and Equipment Orientation Class for Cottonwood and Palo Verde homeowners in the Ladies Fitness Center from noon to 1:00 p.m., for both men and women on the third Wednesday of the month. Here are the scheduled dates: August 15, September 19, October 17, November 21 and December 19.
Healthwaves Lab Screenings and Testing
Healthwaves will be available for testing in Cottonwood’s Paint Room (A-7) from 8:00 a.m. to noon on the second Monday of the month. They also handle flu shots and pneumonia shots. 2018: August 13, September 10, October 8, November 12 and December 10
Rover’s Rest Stop
Mark your calendars and tell all your friends that Rover’s Rest Stop’s Meet & Greet Adoptions will be held on the second Saturday of each month. In the summer months, they will be in Cottonwood’s A-6 (Dance Room) per weather conditions, from 9:00 a.m. to noon. Here’s a great chance for you to bring home an adorable new family member. For more information, call 480-600-2828 and, remember, a little dog will be there waiting desperately for a place to call home. Dates are August 11 and September 8.
Upcoming Traveling Tours through “Free Spirit”
To book any of these trips, call Free Spirit Vacation at 480-926-5547 or email [email protected]. Please remind them that you are a Cottonwood Palo Verde homeowner. Event information flyers can be found at Cottonwood’s Homeowner Services or CW Library.
2018
8/9 – White Mountain Getaway and Lunch
8/10 – Arizona Cowboy Poets Gathering
8/14-8/15 – Sedona Summer Escape
8/31-9/2 – Los Angeles King Tut Exhibit
8/31-9/2 – Los Angeles Fleet Week
9/5 – Scottsdale Culinary Institute
9/9 – Escape to Flagstaff
9/20-9/24 – Durango/Silverton
10/9-10/12 – Albuquerque Balloon Fiesta
10/9-10/12 – Rocky Point Four Day Getaway